With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

Position Statement (if any)

TheFinance Coordinator’score responsibilitiesare audit, processing and timely payment of all hotel payments. This position is concerned with being part of an accounts team dedicated to the delivery of timely and accurate accounts and financial reporting.

What will I be doing? Position Summary (bullet points)

As the Finance Coordinator, you will be responsible for performing the following tasks to the highest standards:

·Performing basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.

·Strong in preparing and drafting memos and formal papers for higher level management

·Ensure Hotel operation licenses are renewal and yearly before the expire date.

vObtain Hotel operation licenses from Local Authority or respective local department pertaining to renewal of license for Account Payable to process the payment timely.

vFollow up with respective Local Authority of the official receipt as an evidence once payment made and license hardcopy for filing

·Safeguard hotel contracts and tenancy agreement in a proper filing system

vCheck with respective Head of Department for the hotel contracts which nearly two months before expire. Head of Department to advise to renewal or discontinue and confirmation must be in written form.

vCheck with Human Resource Manager for the Team Member Accommodation Tenancy Agreements two months before expire. Human Resource Manager to advise to renewal or discontinue and confirmation must be in written form.

·Keep good relationship with Local Authority or Council if the Hotel requires to apply new license or any inspection

·Ensure hotel motor vehicles road tax and insurance are renewal before expire

·Record all out going courier consignment and ensure only for business related

·Update Hilton Critical Contracts, Permits, License and Tenant Data Tracker and to be review by Director of Finance

·Prepare and draft Hilton Standard Agreement(s) Format or Hotel Participate Agreement (HPA) if hotel needs to contractual on before General Manager and Director of Finance approval.

·Ensure all agreement to be verified by respective Head of Department before sending to General Manager

·Ensure Hotel Insurance Policies are renewal yearly before the expire date. Follow up with Insurance Broker for renewal quotation and submit for approval by Director of Finance and General Manager.

·Log book record incoming or outgoing documents to/from Finance Department and ensure receiving/deliver party sign off with name, position and date,

·Maintaining a database, ensuring that records are complete and current.

·Recording information, processing, and filing forms.

·Preparing checks, deposits, budgets, and financial reports.

·Updating ledgers, researching and resolving discrepancies.

·Abiding by all company procedures and accounting principles.

·Responding appropriately to vendor, client, and internal requests.

·Update Finance Team Member following month attendance/duty roster by every 20thor 21stof month

·Recording Finance Team Member Annual Leave Application for Director of Finance’s approval by every 20thor 21stof the month and ensure no Finance Team Member is allowing to go on leave with-out approval.

·Recording any Emergency Leave applied by Finance Team Member and ensure Finance Team Member.

·Audit all the staff claims are duly approved by Director of Finance and General Manager before send to Payroll/Paymaster to process the payroll every 18thof the month.

·Responsible to order Finance Department stationary or inventory when running low.

·Assist General Cashier – cash count when General Cashier day off or absent.

·Prepare timetable for Finance Team Member as cash count week on monthly basic. Timetable must be sent out right after Finance Team Member duty roster finalise.

·Manually compiling monthly Financial Report.

·Assist Finance Section(s) when needed and to ensure the section is in smooth order.

·Ensuring Accounting Department runs smoothly and efficiently.

·Act as the coordination point for all activities in the office.

·Organise the filing of printed reports from daily operation – systematic and easy to locate back dated files if required.

·Is flexible in relation to hours worked especially at month end.

·Carry out any other reasonable duties and responsibilities as assigned.

What are we looking for?

A Finance Coordinatorserving Hilton Brands is always working on behalf of our Guests and working with other Team Members.To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

·University degree and above.

·1-2 years of relevant experience.

·Attention to details and good interpersonal skills.

·Proficient in English and Chinese to meet business needs.

·Possess system skills in Check SCM, SUN.

Job: Accounting

Title: Finance Coordinator

Location: null

Requisition ID: HOT0AQMK

EOE/AA/Disabled/Veterans