Location: Dallas

Schedule: 9:30 AM to 6:00 PM

FLSA: Non-Exempt

Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Conference Servies Assistant in the Conference Room Servies & Event Planning department, reporting to the Office Administrator.

The role will reside in the Dallas office and will be responsible for conference room, food service and catering related functions for the office. The Conference Services Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:

• Set up conference rooms before meetings, including serving food prepared by outside caterers and preparing beverage set-ups for groups ranging from two to several hundred people; maintain appropriate beverage, food and supply levels throughout the function; remove dirty dishes and supplies after the function.

• Wash dishes with a dishwasher and by hand.

• Maintain clean refrigerators, sinks, microwave ovens, pantry surfaces and cabinets; and perform other basic housekeeping duties.

• Stock and maintain supplies in central kitchen, coffee bars and storage areas.

• Maintain proper inventory levels of equipment (china, glassware, flatware and chafing dishes) and supplies (linens, beverages, food products, cleaning supplies and paper products) for the office kitchens, employee lunchroom, pantries and conference rooms.

• Arrange and move conference room tables and setup as needed, depending on function.

• Arrange and move conference room chairs and setup as needed, depending on function.

• Ensure conference rooms are maintained in a neat, safe and orderly fashion.

• Ensure all coffee bar areas and Employee Lounge are clean, and that all equipment is operating correctly.

• Ensure all departmental forms and logs are completed accurately and thoroughly.

• Assist with inventories of conference services supplies and materials

• Ensure all storage areas are clean and organized

• Order supplies, as necessary

• Place food orders, as necessary

• Pick up last-minute food orders from local caterers and restaurants, as necessary

• Work with vendors to ensure all beverage equipment is functioning correctly.

• Notify Office Services immediately if kitchen appliances or refreshment machines malfunction.

• Pick up supplies from local grocery store or other locations

• Assist with off-site events as necessary for firm functions

  Qualifications (Experience, Knowledge, Skills & Abilities):

• High School Diploma or equivalent

• Ability to read, comprehend and follow instructions

• Proficiency on equipment used on a regular basis including dishwashers, coffee machines and telephones

• Ability to work independently, take initiative, set priorities and see projects through completion

• Ability to work overtime on short notice, based on office needs

• Ability to meet deadlines and respond to changing priorities

• Ability to handle many tasks simultaneously

• Ability to work with a wide range of people in a team setting

• Ability to establish effective working relationships within the department, office and firm

• Ability to perform basic mathematical functions - add, subtract, multiply, divide

• Strong service orientation

• Commitment to professional growth and development

  Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

  #LI-DNI

Required SkillsRequired Experience