Summary The position is in the Office of the Chief Executive at the Crownpoint Service Unit in Crownpoint, NM. The incumbent serves as the secretary to the Chief Executive Officer (CEO). Serves as a liaison between management and all division directors and staff by performing a variety of secretarial and administrative duties to fulfill the mission and functions for the Service Unit. Responsibilities This position is being re-advertised to solicit additional applications. Applicants who applied previously need not reapply unless submitting updated and\/or missing information. Ensures all staff members of the organizational units receive up-to-date guidance on office procedures and administrative requirements such as the preparation of correspondence. Types in final form a variety of handwritten or draft materials including memoranda, reports, tabulations, letters, minutes of meetings and all other correspondence using various computer software and system applications. Arranges meetings and conferences including space, time, attendees, agenda and background material. Makes travel and training arrangements for supervisor and staff employees. Serves as timekeeper; tracks attendance reports, posts overtimes, compensatory time and annual and/or sick leave. Performs miscellaneous clerical duties, such as ordering supplies, initiating and tracking documents, providing general support services, and coordinating the work with other offices. Receives visitors and incoming calls, ascertains nature of business and determines appropriate course of action. Keeps supervisor and staff advised on new or changed regulations, bulletins, or circulars and policies. and sends copies. Observes the rules of confidentiality in the retention of dissemination of privileged information. Receives and reviews incoming and outgoing mail and correspondence establishing controls on certain items. Reviews material requiring supervisor's signature, approval or concurrence, for procedural and grammatical accuracy, confirmation with general policy and factual correctness. Other Duties as Assigned. The employee may be requested to perform some duties not specifically discussed or described in this position description to support the functions and obligations of the organization. Requirements Conditions of Employment Selectee may be subject to a probationary/trial period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 Confidential Financial Disclosure Form required. Measles and Rubella immunization required for selectees born after 1957 and seasonal influenza immunization is required for all staff working in Indian Health Service health care facilities. COVID-19 vaccination is required for all selectees prior to entrance on duty. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process. Qualifications To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. BASIC REQUIREMENT(S): GS-07: 1 year of specialized experience equivalent to at least a GS-06 grade level In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: making travel arrangements and preparing an itinerary, filing travel vouchers and supporting documents by using electronic travel programs, proofreading correspondence and reports using electronic programs or the various software to perform word processing, receiving and answering telephone inquires from various customers and agencies, maintaining calendars and arranging meetings and coordinating activities with outside entities. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement. Education There are no education requirements. Additional Information Per IHS policy (SGM 21-04) IHS selectees to positions located in Federally operated hospitals, health centers, and clinics must be fully vaccinated for COVID-19 before entry on duty or have IHS approve a medical or religious exemption. If an exemption is approved then wearing a face mask and regular testing for COVID-19 will be required. Your Human Resources Specialist will provide a list of documents acceptable as vaccination proof and instructions on how to submit your vaccination documentation or how to request a medical or religious exemption, if needed. Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement. Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. This position is covered by a Bargaining Unit. This position has no promotion potential. No government housing available.