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Sr. Financial Assistant

Job Description Summary

Assists the Office of Business Operations with the management of the School of Communication’s financial, operational, and human resources activities. Work with confidential reports, budgets, and human resources transactions. Oversee recordkeeping and monthly reconciliation processes.

Duties and Responsibilities:

• Works with confidential information, reports, budgets, and human resources transactions.

• Assists in preparing budgets, budget projections, and preparing reports including monitoring and reconciling all School accounts.

• Processes purchasing requests, expense reports, purchasing card and travel card reconciliations, and interdepartmental transactions.

• Oversees new supplier onboarding including guiding suppliers on the application process, liaising with Supply Chain, and monitoring the process until completion.

• Maintains and monitors the SoC Business Office expense log and deposit log.

• Maintains and updates the payments received logs for various areas including Cosford Cinema, Orange Umbrella, Semester in LA, the Hurricane Debate Institute, and other organizations or special programs. Advises appropriate Managers/Faculty regarding payments received.

• Reviews monthly credit card collections and merchant fees reports. Prepares reconciliation, allocates merchant fees, and submits transfers. Reviews credit card refund requests and processes approved refunds in the credit card processing system.

• Prepares monthly sales tax reconciliation reports and entries.

• Prepares monthly Cosford Cinema ticket sales reconciliation reports and entries.

• Prepares monthly balance sheet ledger reconciliations.

• Prepares monthly gift reports.

• Creates annual Business Intelligence reports and updates each month.

• Oversees petty cash distributions, reconciliations, and replenishments.

• May assist school personnel and/or students; explain, interpret, and apply policies and procedures.

• Enters full-time faculty, staff, and student human resources transactions into the University system according to guidance from Faculty Affairs, Human Resources, and Student Employment including payments for summer teaching, study abroad, internships and practicums, overloads, and other additional payments for programs such as Montage.

• Works with the SoC Academic Services office to monitor adjunct faculty new hires and payments submitted by the department SPCs to ensure timely and accurate processing.

• Oversees the submission of standing purchase orders at the beginning of the fiscal year.

• Assists with training staff on Purchasing and Accounts Payable policies and procedures.

• Prepares quarterly reports and communications to staff regarding open encumbrances including adherence to the Workday receipt requirement.

• Assists with fiscal year-end preparations, reporting, accounting adjustments, and communications to staff for all School accounts.

• Completes special assignments that require collecting, organizing, and analyzing data and producing reports which may be the basis of significant decisions.

• May provide coverage for SPCs and other school administrative staff during leaves of absence or other extended absences.

• May collaborate or assist other school staff with Workday business processes related to large-scale events and fiscal year-end.

• Other duties as assigned.

Education and Experience:

• High school diploma. Some college and three to five years of progressive experience

• Education and/or experience in accounting, business, HR, and related fields of work/study preferred

• Understanding of basic accounting principles

• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook)

• Equivalent combinations of education/experience will be considered.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A5