Description

Job Title: FHC Administrative Assistant

FLSA Status: Full Time - non-exempt Reports to: Program Manager/Asst. Program Manager

Schedule: 40hrs WeeklyRate of Pay: $19.06 Hourly

Closing Date: 9/9/2024

Benefits: Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following:

• Health, vision, dental, life as well as voluntary life and disability insurance

• Sick leave benefit – 1 day per month, 12 sick days per year (accrual and availability begins at hire)

• Vacation benefit – 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)

• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)

• Pension Plan (after one year of continuous service)

• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Function

Under the supervision of the Program Manager & Asst. Program Manager of the RJ Montgomery Family Hoe Center to provide administrative and operational support to the Managers and general administration as assigned. Serves as the point person for most office matters. Ensures office systems are in place and most effective in the overall operations and functions of the department.

Duties and Responsibilities

• Works as a support for the Program managers and the front desk operations.

• Maintains the front desk during daytime hours to include answering phone calls, greet walk- ins, answer questions, talk with clients/assist them as needed.

• Meets and greets all the public that enter the Shelter with warmth and a serving attitude.

• Responsible for giving directions to daytime volunteers.

• Receive and assist vendors who come through the front doors.

• Receive invoices from deliveries and get them to the Corps Bookkeeper.

• Coordinate with local churches for weekend meals and maintain a current schedule of those participating.

• Solicit donations for the Center, hygiene products, socks, etc.

• Writes letters of thanks to those who donate time, service and goods to the Shelter.

• Receives and processes outgoing and incoming mail.

• Attends staff meetings and takes minutes for the meeting and distributes as directed by the Program managers. Maintains employee contact list.

• Ability to maintain all files both hard copy and electronic copies

• Ability to create reports for Director

• Maintains Data Quality control

• Will track and understand stats

• Supports seasonal projects, as needed.

• Helps with record keeping for clients at the shelter programs as needed.

• Other duties as assigned.

Education, Experience, Skills, Qualifications

• Must have 2 years’ experience in administrative support in an office

• High School Diploma or equivalent

• Microsoft Word and Excel, and other programs needed to do the job efficiently required Working knowledge of integrated database applications and ability to use new software programs with basic training.

• Excellent computer skills

• Must possess knowledge and understanding of known databases

• Excellent verbal and written communication skills

• Ability to meet deadlines, manage multiple tasks and work independently

• Have a valid driver’s license with proof of insurance

• Excellent organizational skills and the ability to be accurate and efficient in a timely manner

• Ability to work independently with little or no supervision

• Ability to prioritize

• Ability to de-escalate agitated persons when needed

• Ability to maintain confidentiality

• Driving

• If the position requires driving:

• A minimum age of 21 (for insurance provision) and possession of a valid in-state driver’s license is required.

• An MVR will be processed every year in accordance with The Salvation Army’s policies.

• Background Check

• Continued employment will be contingent upon a biennial (every two years) background check that is processed in accordance with The Salvation Army’s policies.

Physical Requirements

• Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.

• Ability to grasp, push, pull, and reach overhead.

• Ability to operate telephone.

• Ability to lift 25 pounds.

• Ability to access and produce information from the computer.

• Ability to understand written information.

• Qualified individuals must be able to perform the essential duties of the position with or without accommodation.

A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.

The Salvation Army Mission Statement

The Salvation Army, and international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is the preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Acknowledgement of Religious Purposes of The Salvation Army

I have been informed and understand The Salvation Army’s religious purpose and status as a church. In my employ, I will not undermine the religious mission or religious purposes of the organization, nor will my professional conduct conflict with, interfere with, or undermine its religious programs or religious purposes.

Statement of Confidentiality

The Administrative Assistant occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of the Intermountain Division in all job-related matters.

Qualifications

Education

Required

• High School or Equivalent or better

Experience

Required

• 2 years: Experience in administrative support in an office.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)