Director of Chancellor & University Events - 34610 University Staff

Description

Director of Chancellor & University Events

University Advancement

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (https://apptrkr.com/get_redirect.php?id=5608674&targetURL=https://hr.uccs.edu/work-at-uccs) (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Director of University & Chancellor Events to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The work location for this position is on-site. This position is exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

At the base of the Rocky Mountains, Colorado Springs (https://apptrkr.com/get_redirect.php?id=5608674&targetURL=https://www.visitcos.com/) is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary Range : $79,275 - $83,240 annually. Compensation will be commensurate upon experience and qualifications.

Benefits at a Glance (https://apptrkr.com/get_redirect.php?id=5608674&targetURL=https://hr.uccs.edu/employee-benefits)

At UCCS, our employees are our most valued asset. We're proud to offer:

• Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.

• Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.

• Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.

• Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.

• Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.

• Want to know your total compensation? Use our calculator (https://apptrkr.com/get_redirect.php?id=5608674&targetURL=https://www.cu.edu/employee-services/collaborative-hr-services/cu-campuses/total-compensation-calculators) to get the complete picture!

Summary

The Director of Chancellor & University Events reports to the Senior Vice Chancellor of University Advancement and serves as a department head on the University Advancement team. The director is responsible for coordination of major university events from multiple departments and will coordinate event goals, logistics and outcomes. This includes university-wide events and ceremonies, and events on behalf of the Office of the Chancellor and the Senior Vice Chancellor of University Advancement. This position will have budget oversight of approximately $150k annually and provide supervision to full-time professional staff member(s).

Professional Field

University/College External Relations, Event Planning, Public Relations

Collaborative Relationships

· University Center and Event Services

· Media Services

· Chancellor's Office

· UCCS Police

· Ent Center for the Arts

· Dining and Hospitality Services

· Parking & Transportation,

· University Advancement

· Alumni and Donor Relations

· Development Office

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

Event Management

· Provides leadership and coordination for major university leadership and donor events, including but not limited to, the Chancellor's Office, Alumni Relations and Donor Relations, University Development, University Marketing and Communications, University Advancement.

· Serves as the primary project manager of approximately (160) internal, and external strategic events annually: including Board of Regents events, Commencement, CU Foundation events, CU Presidential Finalist visits, groundbreakings, beam toppings, building openings/dedications, Campus Awards Ceremony, scholarship events, and major donor events with an emphasis on those events that represent the Office of the Chancellor, University Advancement, and University-wide ceremonies.

· Directs all event logistics, design and décor; negotiating contract terms with vendors; processing contracts and agreements in accordance with University and State regulations.

· Works closely with the University Advancement team to establish the goals of each major university event, develops measures to achieve them, and executes them.

· When appropriate, engages with donors and establishes their vision for programs.

· Ensures that event logistics are progressing according to the client's vision and objectives. Works with the Chancellor's Office, Senior Vice Chancellor for University Advancement, Assistant Vice Chancellor of University Advancement, Development Officers, and Development Coordinators to determine and manage invitation lists and guest data.

· Works with University Center and Event Services staff on facility booking, event set-up/tear­down, A/V requirements and other event needs.

· Partners with Media Services team to coordinate virtual and hybrid events.

· Collaborates with UCCS catering team on all food and beverage orders. Partners with the Catering Chef on creative menu requests to fulfill client's vision, attendee dietary and religious restrictions. Ensures food and beverage orders fit within the client's budget.

· Inputs catering orders, event set-up into Kx Conferencing. Creates Social Tables diagrams. Share event documents with clients for approval.

· Liaisons with UCCS Police, Facilities, Parking and Transportation on special event requests.

· Partners with the UCCS eCommunication team on electronic invitation sends and troubleshoots why guests may not receive electronic communication. Provide feedback to appropriate planning partner.

· Creates 50-75 event registration websites annually, creates 50-75 electronic event invitations, distributes invitations, gathers RSVPs, and manages event communication.

· Oversees all other aspects of special event planning, including but not limited to date selection, program development, event logistics, on-site event execution and event problem solving.

· When appropriate, determines and implements appropriate post-event guest contact in conjunction with the University Advancement development team.

· Evaluates each special event to determine whether goals were reached and to make recommendations for improvement.

Constituent Engagement

· Responsible for supporting University Advancement and Chancellor's Office through executing engaging events that strengthen constituent's relationship and ties to the University.

· Support and contribute towards the development of key constituent relationships through events which help build University prestige and pride.

· Share any constituent event feedback received with appropriate planning partner.

Leadership & Supervision

· Supervises full-time professional staff member(s) in a hybrid format by setting expectations, monitoring performance and providing constructive feedback on a regular basis.

· Oversees full-time professional staff member responsible for leading three UCCS Commencement ceremonies annually.

· Partners with full-time professional staff members to create UCCS Ambassadors program.

· Recruits student leaders for UCCS Ambassadors program. Serves as coordinator and supervisor for the UCCS Ambassadors program. Advise participating student leaders on actions to achieve the group's mission and goals in accordance with appropriate University policy and protocol.

· Collaborates with team members and faculty/staff from across the University to engage participating student leaders in a program of personal and professional development that prepares them to support institutional priorities and events.

Budget Management

· Develops and ensures the effective management of event and operating budgets on annual basis, totaling $150k annually.

· Responsible for managing multiple departments' event budgets, in addition to a $150,000 annual executive events' budget, and a full-time event coordinator.

· Works with appropriate finance staff to closely monitor and control expenditures from the appropriate funds, ensuring adherence to University procurement guidelines and fiduciary responsibility to State and donor funded programs.

· Creates and manages a budget for each event and an annual budget chronicling all expenses and ensuring that financial objectives are met.

Tentative Search Timeline

• Priority will be given to applications submitted by: September 2, 2024

• Potential interview dates: September 11-12, 2024

• Potential start date: October 7, 2024

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at hrhelp@uccs.edu (https://apptrkr.com/get_redirect.php?id=5608674&targetURL=hrhelp@uccs.edu) .

Qualifications

Minimum Qualifications

Applicants must meet minimum qualifications at the time of hire.

• Education: Bachelor's degree or equivalent

• (5) Five or more years of planning and on-site event management experience in a professional setting

• Experience working with executive-level professionals

Preferred Qualifications

• Master's degree with an emphasis in hospitality management, business, communication, public relations, or marketing is preferred.

• Experience working with fundraising and development initiatives

Physical Requirements

While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to stand and walk. Tasks may involve looking at computer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 10 pounds.

Note: This job description is intended to outline the general responsibilities, qualifications, and physical requirements of this role at UCCS. It is not an exhaustive list of all duties, responsibilities, and qualifications required. The university reserves the right to modify, add, or remove duties and responsibilities as needed to meet the university's needs.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

Special Instructions to Applicants: · Applications submitted by 9/2/2024 will receive full consideration. · Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 34610). · Official transcripts will be required upon hire. · Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu (https://apptrkr.com/get_redirect.php?id=5608674&targetURL=cucareershelp@cu.edu) . Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials

Job Category : External Relations

Primary Location : Colorado Springs Department: C0001 -- Colorado Springs Campus - 40376 - VCUA-Operations

Schedule : Full-time

Posting Date : Aug 20, 2024

Unposting Date : Ongoing Posting Contact Name: Jen Furda Posting Contact Email: jfurda@uccs.edu (https://apptrkr.com/get_redirect.php?id=5608674&targetURL=jfurda@uccs.edu) Position Number: 00410705

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.