Administrative & Program Specialist

Position Type: Full Time

Department: The Butler Center

Summary Description:

About Us: At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission.

Summary Description: The Butler Center is an identity-based student center that is committed to the cultivation of an antiracist campus through education, advocacy and celebration. Key support and outreach happens through community building, identity development, dialogue, educational workshops and one-on-one peer mentoring.

The Administrative and Program Specialist within the Butler Center plays a key role supporting equity and sense of belonging on campus while performing programmatic and administrative duties including maintaining the office and student center and maintaining budgetary records. They will supervise student employees and implement campus-wide heritage month and identity-based events.

What We Offer:

Medical, Dental, and Vision Insurance Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked Paid seasonal breaks and holidays 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10% Tuition benefits for employee and eligible dependents Public Service Loan Forgiveness (PSLF) Assistance Program Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Anticipated Salary Range: $20.44 to $24.31 per hour

Responsibilities:

Serve as managing receptionist for a fast-paced and intensely active student center, including opening the main office daily, greeting visitors, answering phone and email messages, and providing information about the department and the college to students, staff, faculty and visitors. Serve as caretaker for the physical presentation of TBC main office, student lounge, and Queer and Trans Collective Gathering Space; oversee housekeeping, coordinate projects, purchasing of supplies, place work orders with Facilities Services, and ensure proper maintenance. Assist the director with managing departmental budget, monitoring spending, purchasing office supplies/furniture, serve as proxy for director's p-card reconciliations. Provide general administrative support to TBC professional staff. Including working with vendors, coordinating room reservations and catering plans; oversee planning of TBC open houses, events, annual awards banquet and ceremonies. Conduct hiring process for all TBC student employees. Provide supervision and mentorship to Student Office Coodinator, train student employees to conduct administrative responsibilities, fulfill programmatic goals, and support Colorado College's Anti-Racism Implementation Plan through ongoing learning and development. Oversee Identity and Cultural Programs within the Butler Center including supervision and mentorship of Identity and Cultural Programming interns, coordination of large-scale heritage and identity-based events. Facilitate onboarding of professional staff and student employees at the Butler Center; ensure onboarding checklist is completed within the first two weeks of hire; provide training for website development, ITS systems, department budgeting and reconciliation, calendar management, and events management; instruct incoming supervisors on student employee management and pr Coordinate the department's communications for internal and external artners, including management of TBC's social media accounts, blockly newsletters and website.

Additional Responsibilities:

Required Qualifications:

High school graduate or equivalent experience plus a minimum of four years related experience; proficient with software programs such as Microsoft Office Suites, social media, ability to operate standard office equipment such as computers, laser printer, copy machine, telephone, calculator, fax machine; excellent oral and written communication skills and attention to detail; proficient in spelling, punctuation, grammar, and basic business math; good judgement and ability to handle confidential/sensitive information with discretion; ability to develop positive working relationships and communicate with diverse populations and from different cultural backgrounds; excellent organizational and customer service skills; ability to maintain confidentiality and discretion.

Preferred Qualifications:

Bachelor's degree, supervisory experience; related experience in higher education.