Description We are in search of an Administrative Assistant to be a part of our team in the non-profit industry, stationed in Coachella, California. This role offers a long term contract employment opportunity and involves handling a wide range of administrative duties, from routine to complex, to support our departmental operations.

Responsibilities:

• Processing various administrative tasks such as filing, preparing records and reports, and managing accounts payable

• Conducting skilled word processing and data entry tasks, using independent judgment and discretion in preparing correspondence and reports

• Compilation of data to produce monthly statistical reports for managers, including data checking and correction

• Conducting research within areas of responsibility to prepare and provide follow-up information to customer and staff inquiries

• Assisting in providing telephone and/or counter support to the public and staff, explaining procedures and providing general information

• Responding to public and staff inquiries regarding department policies, procedures, and timelines

• Typing, originating, formatting, proofreading, and distributing a variety of reports, letters, and memoranda

• Organizing and maintaining various administrative, reference, imaging, and follow-up files

• Assisting in the records management and retention function, including scanning, editing, and indexing all official documents, paperwork, and records

• Receiving payments and fees from the public in the form of cash and check, issuing receipts, and posting information to departmental, fiscal, or other records

• Checking and tabulating standard arithmetic or statistical data, summarizing such information and preparing periodic numerical reports

• Verifying and reviewing forms and reports for completeness and conformance with established regulations and procedures

• Assisting in planning, organizing, and coordinating City-sponsored events. Requirements • Minimum of 2 years of experience in an administrative role within the non-profit industry

• Proficiency in Microsoft Office Suite, including Excel and Word

• Demonstrated experience with basic office skills such as filing, scheduling, and answering phones

• Experience with administrative office procedures, systems, and processes

• Excellent written and verbal communication skills

• Ability to work well in a team environment

• Strong organizational skills and attention to detail

• Ability to multitask and prioritize tasks effectively

• Proactive attitude and ability to take initiative in problem-solving.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .