Job ID 12372 Location Case Main Campus Full/Part Time Full-Time Regular/Temporary Regular Job Description POSITION OBJECTIVE Working independently and with a high degree of discretion and proactive judgment, the Senior Research Portfolio Manager ensures efficient financial and administrative operations for sponsored and non-sponsored funds for principal investigators in the high-volume, fast-paced, and dynamic environment of the department of Population and Quantitative Health Sciences at Case Western Reserve University, School of Medicine. This position is a central position in the administrative structure of the department. The manager provides life-cycle support for both single site and complex multi-site, multi-project grants, managing a larger portion of the department's research portfolio. The manager is a member of a faculty support team that provides the best possible customer service to the principal investigators and lab members in support of their research activities. The manager uses independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, school and university policies, and department procedures. The manager has authority to accomplish major objectives, investigate and resolve matters on behalf of leadership, and formulate, shape, interpret, and implement management policies or operating practices. The manager will assist faculty in utilizing the university's funding proposal software (SPARTA), as well as government submission software such as ASSIST and Workspace. This position will create monthly financial reports for the director of administrative operations, including, business model development and execution, understanding and managing regulatory compliance, managing a mixed portfolio of funding types per faculty member, and providing faculty with information on hidden costs, e.g., space, utilities, supplies, and technology to perform accurate rate projection. ESSENTIAL FUNCTIONS Administer pre award grant submissions. Assemble, review, edit, and/or correct all grant applications and post award progress reports requirements for faculty, research staff, and students for accuracy and thoroughness prior to submission through the electronic signature process. Advise and direct faculty on budget development and justifications for proposal submissions. (30%) Oversee and manage all financial, administrative, and planning aspects of the more complex, larger, multi-faceted research portfolio, including the Institute for Computational Biology (ICB). Project budget needs (including research staff retention/placement) by analyzing accepted projects on both a short and long-range basis. Make projections based on multiple items and unknown variables, analyze budget variances and recommend courses of action. Coordinate relationships with external customers, affiliated hospitals, etc. by communicating with faculty, staff, and management at those locations to assist in providing service quotes, possible service contracts through the school's Core Facility, acting as the primary contact for information gathering, analyzing the need from an administrative perspective, and making sure the best process is used to get the project facilitated between the university and other parties. Assign staff effort prospectively based on analysis of projects and complete salary adjustments based on analysis. Prepare various analytical reports in written and graphical forms based on management needs. (20%) Oversee and manage all financial and administrative functions for faculty and research staff members in the assigned portfolio, including grant administration, monitoring of all compliance requirements and research progress, both internally to the university and across institutions. Administer post awards, including creating fiscal forecasts and monthly monitoring/ understanding of expenses from both federal a