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BSD MED - Hematology and Oncology

About the Department

The Department of Medicine and the Comprehensive Cancer Center supports a large basic, clinical and populations science cancer research education training including training in global health settings. The Section of Hematology/Oncology is the largest subspecialty section in the Department of Medicine. Full-time faculty members all contribute to the training environment and mentoring in research skills acquisition with peer review funding from the National Institutes of Health, National Cancer Institute, Foundations or Other peer reviewed grant funding. The Section supports training of Scholars in Oncology Associated Research within Pritzker School of Medicine, as well as clinical hematology/oncology subspecialty training through our ACGME accredited Fellowship program. Fundamental to success in academic medicine is development of clinical research competences through our Pathways to Independence program for advanced training in patient-oriented

research.

The University of Chicago has a long tradition of excellence in cancer research and the environment is ideal for interdisciplinary training of the next generation of physician scientists and clinical researchers. Research Training in Oncology is supported through several training grants largely funded by the National Cancer Institute Cancer Training Branch and includes Institutional K12 (Paul Calabresi Career Development Award for Clinical Oncology (PCACO), T32, R25 and other Training grants.

Job Summary

The Oncology Training Programs Administrator will assist the Training grant Principal Investigator in managing all administrative aspects of relevant career development of trainees accepted for research-intensive training programs.

Responsibilities

Supports the Advisory Committees that provide oversight for our NCI funded Training grants which has been invaluable in past funding cycles and is now required by the NIH. For example, we designed Each Training grant to include an Executive/Selection Committee (EC), whose role is to assist the Principal Investigator in ensuring the smooth day-to-day operation of the program through immediate oversight of the four principal elements of training in the Program and the annual selection of scholars and an Internal Advisory Committee (IAC), whose role is to provide program oversight and evaluation. The External Advisory Committee (EAC) serves to provide an external review of the program.

Supports trainee education programs including Research in Progress, Journal Clubs and other trainee enrichment programs.

Supports evaluation of Research Training conducted at both the current trainee level and at the post-graduate level through the Annual Survey. The aims of our evaluation are: (1) to assess trainee satisfaction with the program and mentor; and (2) to assess relevant short and long term outcomes related to participation in the training programs.

Researches new avenues for funding, research and grant opportunities for Trainees. Ensures that notices of relevant opportunities are brought to Trainees attention and supports Trainees grant application.

Responsible for most decisions regarding the actual execution of projects, and serves as the liaison between the PI, fellows, advanced fellows and medical students.

Assists in the review of all applications against University and sponsor guidelines, in addition to drafting progress reports, noncompeting applications, amendments, and budgeting.

Responsible for all data entry and preparation of grant reports and trend analysis.

Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporti g, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.

Manages and coordinates various aspects of the program, working in conjunction with the PI and Section leadership to ensure proper completion of tasks.

Prepares summaries of grants and effort allocations for awardees on the K12 grants, meets with them and responds to their questions.

Coordinates with other departments/units/divisions regarding training grants.

Serves as department contact for annual audits and agency site visits.

Communicates with the Office of Graduate and Postdoctoral Affairs to ensure trainee tuition and fees are appropriately allocated to awards as needed.

Development of administrative best practices and systems around grant submission process for trainees.

Facilitate, manage, and oversee interdepartmental coordination and communications with corresponding departments for grant requirements.

Demonstrate the ability to provide PI with reports that analyze and relay outcomes for/of grant activity and progress.

Provides regular and pertinent status to the PI on grant updates and activity.

Reviews all app