Description:

JOB ANNOUNCEMENT

Administrative Manager

Department of Environment

Number of Positions: 1 (Additional vacancies possible pending budget approval)

Salary: $ 8 6, 5 20.00

Under direction, manages and directs administrative, fiscal and procurement functions in a City department, and performs related duties as required.

ESSENTIAL DUTIES

• Manages staff engaged in various administrative and clerical support activities including purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing and accounts payable functions

• Ensures that departmental needs for information services and computer support, office equipment and supplies, graphic services and other support services are effectively met

• Develops and implements administrative work procedures to ensure the efficiency of support functions and office operations

• Prepares budgets and oversees the maintenance of accounting and financial records and prepares various fiscal reports to account for corporate and non-corporate fund expenditures

• Coordinates the preparation of contract specifications and documents for the purchase of equipment, professional services and other goods and supplies

• Coordinates with vendors, consultants and City personnel to facilitate the implementation of new information systems and acquisition of new computer equipment

• Oversees the preparation of operation and special program budgets

• Coordinates work efforts with the Department of Finance on accounts payable functions, authorizing payment to vendors for goods and services received

• Advises management on budgetary requirements and personnel rules, policies and procedures

• Administers personnel programs at the departmental level including employment hiring and processing, progressive discipline, and employee relations functions

• Ensures proper maintenance of facilities including provision of needed custodial services and maintenance and storage of records

• Establishes work standards and evaluates staff performance

• Prepares reports on productivity/performance, operating and personnel costs and administrative work operations for management review

• Prepares grant applications for federal and state funding of programs, as required

• Participates on projects to streamline administrative and programmatic procedures in order to create cost efficiencies

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Location: 2 N. LaSalle St., Suite 725, Chicago, IL

Days: ​ Monday- Friday ​

Hours: 9:00am – 5:00pm

Qualifications:

MINIMUM QUALIFICATIONS

Education, Training, and Experience

Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Public Administration or a directly related field, plus five years of budgetary, personnel or office administration experience of which two years are in a supervisory role related to the responsibilities of this position, or an equivalent combination of training and experience

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview and skills assessment/written exercise will be selected. 

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CDT on 7/11/2024