Office Assistant

Job Description

The Office Assistant is responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives. The Office Assistant coordinates office support services and facilities management to ensure organizational effectiveness and efficiency. This position will report directly to the Operations Director.

• Facilitates the dissemination of office information to the Global Practices and departments as part of the overall communications and management process.

• Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.

• Plan, coordinate, and facilitate on-site and off-site meetings for the office, including orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.

• Assemble and analyze information involving business plans and financial reports, resulting in the final business plan submission.

• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.

• Prepare a variety of communications, including emails, meeting agendas, and meeting minutes.

• Supervise and coordinate admin staff.

• Maintain a high level of accuracy in preparing information.

• Coordinate office furniture and supplies.

• Maintain office equipment.

• Maintain office supply inventory.

• Administer office access security (badging and keys).

• Support Human Resources with new hires and terminations.

• Process office accounts payable invoices.

• Maintain office telephone communication system.

• Coordinate company mobile phones.

• Monitor fleet assignments and documentation.

• Coordinate rental vehicles.

• Oversee office petty cash and banking.

• Coordinate building maintenance.

• Manage phone calls and correspondence (e-mail, letters, packages, etc.).

• Perform other duties as assigned.

• Comply with all policies and standards.

Hard Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Type 65+ words per minute

• High level of accuracy

Soft Skills

• Effective verbal and written communication skills

• Team building skills

• Attention to detail

• Time management skills

• Multitasking

• Team player

Work Site

This is a fully on-site position in Chesterfield, Missouri.

Work Environment

Full time/5 days in office/8am-5pm.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.