Human Resources Coordinator

Date: Oct 29, 2024

Location: Chelmsford, MA, US

Company: Teleflex

Expected Travel : None

Requisition ID :11115

About Teleflex Incorporated

As a global provider of medical technologies, Teleflex is driven by our purpose to improve the health and quality of people’s lives. Through our vision to become the most trusted partner in healthcare, we offer a diverse portfolio with solutions in the therapy areas of anesthesia, emergency medicine, interventional cardiology and radiology, surgical, vascular access, and urology. We believe that the potential of great people, purpose-driven innovation, and world-class products can shape the future direction of healthcare.

Teleflex is the home of Arrow™, Barrigel™, Deknatel™, QuikClot™, LMA™, Pilling™, Rüsch™, UroLift™ and Weck™ – trusted brands united by a common sense of purpose.

At Teleflex, we are empowering the future of healthcare. For more information, please visit teleflex.com .

Global Functions – The Corporate division is the central operating unit of the company; setting strategy and policy and providing business development, finance, human resources, information technology, investor relations and legal support to the businesses. The global Company headquarters is located just outside of Philadelphia in Wayne, PA. Join a dynamic, growing team that offers healthcare providers an array of medical technology solutions that make a difference in patients’ lives.

Position Summary

Human Resources Coordinator will act as a liaison to provide general support, direction, and guidance to onsite employees. In addition to providing direction to employees and routing questions and concerns to the appropriate Teleflex HR function, this position coordinates all front office administrative activities supporting Plant related Human Resource and general administrative needs.

Principal Responsibilities

• Coordinate all Staffing, approve/edit weekly timesheet records and submit to agencies, manage invoices.

• Provide support to the site Management Team; administrative, training, payroll, timekeeping, communications

• Immediately communicate to appropriate Teleflex HR function any employee relations concerns

• Assist employees with questions, concerns, and guidance in the full range of HR policies, benefits, etc. by directing them to the appropriate Teleflex HR function

• Ensure all employees have read, understood, and signed the site Handbook, communicate new policies to support the organization; interpret existing policies and procedures and/or reach out to the appropriate HR function for policy guidance when needed

• Maintain confidentiality regarding employees, applicants, and other sensitive information

• Ensure all new hire I9 information has been successfully uploaded to Equifax for verification within three business days

• Organize onboarding and new hire orientation process

• Provide support to the training function as needed, audits, administration, data collection, and policy administration, preparation of training slide decks

• Communicate employee status and organizational updates; including new hires, terminations, transfers, promotions, salary adjustments, shift changes, org chart updates, etc. with site Management Team and HRBP to maintain data integrity within the HRIS and timekeeping systems and to keep personnel files current

• Support the Benefit function by directing employees on benefits issues, assist when unresolved or complex issues arise, work with site Management Team and HRBP to lead the facility open enrollment process and assist employees with enrollments and benefits education

• Perform customer service functions by answering employee request and questions and greeting employees and visitors

• Coordinate employee events including on-site meals, employee recognition, engagement, CRS & DEI Activities, and wellness programs, organize office luncheons and reserve meeting spaces upon request

• Prepare memos, bulletin board postings, and other correspondence

• Serve as liaison/coordinator for special projects and programs throughout the organization

• Ensure that HR records and work instructions are compliant with quality and management systems

• Update facility access for associates as required (setup key fobs, create new users, etc.)

• Order all office supplies and maintain appropriate inventory levels and maintain toner inventory for printers and copiers

• Order cleaning supplies and ensure coffee stations, kitchens & break rooms, and restrooms are fully stocked and tidy

• Update seating chart and facility map as needed.

• Coordinate with property management as required for building maintenance & work orders (roof issues, plumbing issues, etc.).

• Other duties as assigned.

Education / Experience Requirements

• 5+ years of working experience in Human Resources or a related field, including demonstrated knowledge of varied aspects of Human Resources and relevant employment regulations (including ADA, FMLA, FLSA, EEO and Affirmative Action).

• BS Degree in HR, Business, Psychology, preferred

• Human Resources Certification (SHRM or HRCI) preferred.

Specialized Skills / Other Requirements

Lead

• Has a Sense of Purpose & Inspires others

• Has a desire & ability to “step up”

• Takes accountability

• Demonstrates critical judgement

Engage

• Communicates with Impact

• Builds and sustains relationships

• Plans and Organizes

• Is present & available

Develop

• Develops Leaders

• Builds High Performance people & teams

• Invest in personal growth

• Develops Organization capability

Improve

• Creates value for the customer

• Demonstrates Continuous Improvement via results.

• Creates a culture of inclusion & involvement

• Makes the tough calls when organizations are not performing

Demonstrates Functional Mastery

• Adept at relationship building across functions and geography to effectively work with and leverage centers of excellence.

• Excellent computer skills (MS Word, Excel, and PowerPoint)

• Detail oriented and strong data driven analytical approach to HR processes

• Effective with combining Business and HR Acumen to build organizational capability

• Able to support employees on multiple shifts; ability to be flexible with scheduling outside of normal office hours. Core hours are 8 to 5 but on occasion supporting an off shift maybe required.

• Ability to communicate positively and professionally with employees at all levels of the organization

• Resourceful and well organized. High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities.

• Ability to work with highly confidential information and to respond professionally to the most sensitive inquires or complaints.

• Proven ability to drive change and lead in projects

• Ability to establish credibility and leadership with all levels of the organization

• Excellent oral and written communication skills required.

• Assertive with a high level of self-motivation and initiative; willing to ask for assistance when needed

TRAVEL REQUIRED: 0%

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At Teleflex, we follow a comprehensive hiring process. We do not accept unsolicited resumes from agency recruiters or 3rd party firms. We do not make unsolicited job offers. We do not ask for money or require equipment purchase up-front.

Teleflex, Inc. is an affirmative action & equal opportunity employer. D/V/M/F. Applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status. If you require accommodation to apply for a position, please contact us at: 877-880-8588 or Talent@Teleflex.com.

Teleflex, the Teleflex logo, Arrow™, Barrigel™, Deknatel™, QuikClot™, LMA™, Pilling™, Rüsch™, UroLift™ and Weck™ are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and/or other countries.

© 2024 Teleflex Incorporated. All rights reserved.