Description

Are you looking for a dynamic and rewarding role where you can make an impact behind the scenes of a growing non-profit organization? We're seeking a detail-oriented and proactive Administrative Assistant to support the Chief Information Technology Officer (CITO). If you're an organized multitasker with a passion for streamlining processes and ensuring operations run smoothly, this is the perfect role for you!

Why You'll Love This Job:

• Join a collaborative, mission-driven team dedicated to making a difference.

• Be at the center of IT operations, supporting both leadership and critical functions that keep the organization connected and equipped to deliver on its purpose.

• Enjoy a workplace culture that values inclusion, innovation, and personal growth.

Your Day-to-Day Responsibilities:

• Inventory Management: Maintain accurate records of IT equipment and supplies, ensuring inventory levels are kept up to date. You’ll monitor stock, order items as needed, and ensure proper labeling and tracking of equipment.

• Logistics Coordination: Arrange timely shipment of IT tools and equipment, ensuring operational efficiency in support of staff and organizational needs.

• Data Reporting: Pull and prepare detailed reports, helping the IT department make informed data-driven decisions.

• Scheduling: Manage the Chief IT Officer's busy schedule, including booking and confirming appointments. Ensure meetings and deadlines are seamlessly coordinated.

• Administrative Support: Handle planning in Excel and other tools while maintaining accurate records of department operations and communications.

What We're Looking For:

• Experience/Qualifications: Prior administrative support or office assistant experience required (experience in IT support environments is a plus!). Proven skills in managing schedules, reports, and inventory systems.

• Tech-Savvy: Proficiency in Microsoft Excel and other Microsoft Office tools. Quick adaptability to learn new technologies is a must.

• Attention to Detail: You excel at tracking information, ensuring nothing falls through the cracks.

• Problem-Solving Mindset: You anticipate potential issues and find proactive solutions, keeping operations on track.

• Strong Communication Skills: Ability to speak clearly, write professionally, and collaborate across various teams and departments.

Perks of the Role:

• Opportunity to support meaningful work in a growing, reputable non-profit organization.

• Competitive compensation and benefits package.

• Growth opportunities to enhance your career path.

If you’re ready to be part of a team where your organizational and administrative skills will directly contribute to the success of the IT department and the organization’s mission, we’d love to hear from you!

Requirements

• Minimum of 3 years of experience in an administrative role, preferably providing IT administrative support

• Proven ability to handle inbound and outbound calls effectively

• Exceptional customer service skills, with an emphasis on maintaining detail-oriented relationships

• Demonstrated proficiency in data entry tasks, ensuring accuracy and attention to detail

• Experience in email correspondence, maintaining a high level of detail orientation and responsiveness

• Advanced proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word

• Proven ability to schedule appointments, manage calendars, and coordinate meetings

• Strong organizational skills with the ability to multitask and prioritize effectively

• Excellent written and verbal communication skills

• A collaborative team player with a proactive approach to tasks

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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