Job Title: Billing & Project Accounting SpecialistJob Description

The Billing & Project Accounting Specialist reviews project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management & Quality Guidelines, and the Revenue Decision Making Matrix. This role is responsible for the accurate input of new and existing project information into the BST Project Accounting Software, preparing invoices using various software packages, interfacing with technical, administrative, and professional personnel, and analyzing information pertinent to client invoicing. The specialist will compile invoice packets to meet client requirements which may include timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports.

Responsibilities

• Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project set-up.

• Review project set-up documents for accuracy and verify that the data shown reflects the contract terms and authorizations, complying with the Project Management & Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.

• Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.

• Process subconsultant invoices through the BST Accounting System and release payments.

• Produce monthly Pre-bills & Final invoice packets for clients at an intermediate level.

• Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.

• Archive invoices and client contract documentation.

• Analyze and research Work-in-Process and Project Analysis at an intermediate level.

• Understand and perform Project Closeout Analysis at an intermediate level.

• Provide internal and external audit liaison assistance at an intermediate level.

Essential Skills

• Billing experience within an engineering or architectural firm.

• Experience working with project managers to track deadlines and milestones.

• Experience with change orders.

• Proficiency in Excel, including Pivot tables, Vlookups, Sumif's, and Index Match.

• Experience with BST, VantagePoint, or Deltek systems.

Additional Skills & Qualifications

• Associate or Bachelor's Degree in accounting, finance, or a business-related field.

• 3+ years of project billing experience.

• 3+ years of experience creating invoices with an understanding from an A/P and A/R perspective.

• 3+ years of experience with change orders.

• 3+ years of experience working with project managers to track deadlines and milestones.

• Experience working within an engineering or architectural company with revenue over $300 million.

Work Environment

This role is fully remote. The company has nearly doubled in size over the past three years and aims to become a top engineering firm. The company has a high employee retention rate, with over 30 successful placements in recent years. The centralized billing department is located on a corporate campus, with approximately 44 employees. Employees have a flexible schedule, with the option to start between 7:00 AM and 8:30 AM after the training period.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.