ABOUT HUB INTERNATIONAL:

HUB International Limited (“HUB”) is the 5th largest global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 18,000 employees in 500+ offices throughout North America, HUB has grown substantially, in part due to our industry leading success in Mergers and Acquisitions.

WHAT WE OFFER YOU:

At HUB we believe in investing in the future of our employees. Our entrepreneurial culture fosters an environment of open feedback and improvement that empowers our people to make the best decisions for our customers and organization. We offer:

• Competitive salaries and benefits offerings

• Medical/dental/vision insurance and voluntary insurance options

• Health Savings Account funding

• 401k matching program

• Company paid Life and Short-Term Disability Plans

• Supplemental Life and Long-Term Disability Options

• Comprehensive Wellness Program

• Paid Parental Leave

• Generous PTO Package - Vacation, Holiday, Sick, and Personal Time Off

• Great work/life balance because that’s important for all of us!

• Focus on creating a meaningful environment through employee engagement events

• The ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry!

• Growth potential - HUB is constantly growing and so can your career!

• A rewarding career that helps local businesses in the community

• Strong community support and involvement through HUB Gives

SUMMARY:

The Administrative Assistant position is a support position that assists with operational non-sales functions in a professional, polished manner, working directly with members of the Executive Leadership Team, Operations Team and Branch Office Network. Understands the organization’s office administrative practices and procedures. Is sensitive to the interrelationship of both people and functions within the organization. Develops and maintains good working relationships with management and co-workers

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential duties contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences, equalize peak work periods or otherwise, to balance the workload.

• Executive Support:

• May be asked to manage a wide variety of projects, documentation, reports and communications under the general direction of the Executive Leadership team.

• May coordinate and schedule meetings, as needed

• May support Executive and Operations Teams with data entry and other related projects

• Office Management

• Order employee name plates, local employee office signage, as needed

• Maintain local office security, office organization, cleanliness and tidiness

• Maintain local vendor relationships

• Handle repairs and maintenance of all non-IT equipment and facility issues

• Communicate proactively with local property manager to report and correct problems

• Assist with select new hire onboarding and offboarding including the granting of removal of office, building, and parking accesses

• Responsible for the local office supply inventory levels and stocking of supplies. Primary individual to interact with supplies regarding price, delivery and order discrepancies

• Incoming/Outgoing mail, including 3rd party letter or package mailings (FedEx, UPS, etc.)

• Answering general mailbox phone calls, checking general mailbox voicemails and routing all accordingly

• Creating/maintaining office key fobs and door codes; validating parking vouchers

• Monitoring the office entry for guests and providing them entry into the office accordingly

• Scanning client payment checks and carrier commission checks

• Assist any department with printing/assembling/mailing projects

• Manages the supply and order of business cards for all local HUB personnel

• Events Coordination

• In-office events such as birthdays, lunches, potlucks, business meetings and employee celebrations

• May coordinate external events on behalf of the Executive Team such as holiday party and other social functions and local conferences

• Coordinate HUB Gives initiatives in coordination with charity/fun committees and HR

• Participate in and/or lead charity/social/fun committee meetings and ensure events are organized as per the Executive Leadership Committee’s availability and budget allowed

• May coordinate with administrative staff at other offices within the region to schedule and organize events such as Town Hall Meetings, Executive Management Team Meetings and Employee Appreciation Day.

Performs other duties and projects as assigned

EDUCATION, LICENSING OR CERTIFICATION REQUIREMENTS:

• 2-5 years of applicable administrative/customer service experience preferred

• Exceptional written and verbal communication skills

• Superior customer service and problem-solving skills

• Proficiency with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook)

• Detail-oriented self-starter

• Strong leadership, mentoring, and team-building skills

• Significant skill in handling competing demands and projects

• Excellent organizational skills and ability to prioritize and delegate responsibility

• High School Diploma or GED

Department Account Management & Service

Required Experience: 2-5 years of relevant experience

Required Travel: Negligible

Required Education: High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

EEOAA Policy (https://hubinternational.jobs/eeo/)

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 or USRecruiting@hubinternational.com . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.