Req ID: RQ184846

Type of Requisition: Regular

Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph

Public Trust/Other Required: None

Job Family: Highly Compensated Administrative Services

Skills:

Calendar Management,Communication,Microsoft Office,Office Administration,Travel Planning

Experience:

4 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

• This Administrative Assistant serves as the special assistant to the investigations division front office, primarily to the two senior executives in the office

• All of the office's managers are located in this office in Chantilly

• The special assistant will work with two administrative assistants to provide a full range of support to office's management

• This Administrative Assistant role will manage the workflow of continuously changing priorities, schedules, and action items for the two senior executives within the front office

• Based on the changes in office priorities, the assistant will have authority to independently schedule/reschedule meetings and ensure that all parties involved are updated

• The candidate will present clear and concise information in both written and verbal formats, to include creating and responding to administrative correspondences; assisting with preparation of information briefings to various audiences; and maintaining internal communication media

• Must be cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions

• Candidate independently performs standard administrative duties, including answering telephone calls, typing, proofreading, and editing memoranda

• Position requires excellent customer service and the ability to resolve conflicts and respond tactfully to callers

• Serves as focal point for the training of all incoming office personnel, both staff and contractors

• Maintains and updates office front office (administrative) Standard Operating Procedure and maintains office supply stock for the front office as well as staff rooms

• Orders supplies using sponsor's supply system and inventory tracking databases

• Uses appointment and reservation systems to approve conference room requests

• Uses standard Microsoft Office tools to manage division correspondence and data

• The Administrative Assistant candidate will answer phone calls and receive visitors while resolving conflicts with discretion, forethought and tactfulness

• Serves as focal point for the training of all incoming office personnel, both staff and contractors

• Prepares requests for new staff arrival training courses and submits results

• Maintains all contact information for the division and submits employees for database access

• Manages office calendars, including office conference room, Leave calendar and interview room calendar

• Processes credential requests in coordination with other government office contacts

• Prepares panel books for executive staff as needed

• Candidate processes credential requests in coordination with other government office contacts

• Processing these requests involves filing proper forms with sponsor's badge office, coordinating with other staff officers to obtain relevant information , monitoring & receiving completed credentials and returning unneeded credentials back to badge office

• As a member of office admin group, approves conference room requests for internal assigned conference rooms via reservation system

• Independently performs standard administrative duties, including answering telephone calls, typing, proofreading, and editing memoranda

• Presents clear and concise information in both written and verbal formats, to include creating and responding to administrative correspondences; assisting with preparation of information briefings to various audiences; and maintaining internal communication media

• Position requires excellent customer service and the ability to resolve conflicts and respond tactfully to callers

• Maintains and updates front office (administrative) Standard Operating Procedure and maintains office supply stock for the front office as well as staff rooms

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph clearance

• High School Diploma and seven (7) years of relevant experience or equivalent combination of education and experience

• Core hours are 9:00am-3:00pm

• Proficient Word, Excel, Outlook, PowerPoint

• Able to perform duties with minimal supervision and some team interaction

• This position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match

• Comprehensive health and wellness packages

• Internal mobility team dedicated to helping you own your career

• Professional growth opportunities including paid education and certifications

• Cutting-edge technology you can learn from

• Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet

The likely salary range for this position is $132,964 - $152,909. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.