Administrative Assistant II-Utah Center for Rural Health

The Administrative Assistant is responsible for providing overall administrative and executive assistance for the Utah Center for Rural Health (Center). The successful candidate will handle a variety of administrative tasks that will have the individual interacting with university administrators, legislators, staff, faculty, students, partner organizations, and donors.

Duties and Responsibilities:

• Manage scheduling requests with the department, partner organizations, legislators, industry leaders, and local government officials, as needed.

• Assist the Utah Health Scholars Program in administrative tasks, such as cultural immersion trip logistics, and coordinating communication with students as applicable.

• Ensure the smooth functioning of office operations by organizing space and optimizing processes.

• Liaise with SUU Human Resources for job postings. Interview and train student office staff. Onboard select employees by completing the necessary paperwork in coordination with university human resources, finance, and payroll.

• Make purchases for the Center. Ensure tax-exempt status on each transaction. Create documentation/individualize purchase justification. Allocate and manage purchasing card transactions. Coordinate with Grants and Contracts Manager to ensure budgetary compliance.

• Manage information and filing for the office through the use of Google Suite, Marketplace, and other data tracking systems.

• Secure travel arrangements and prepare expense reports. Become SUU Motor Pool certified and ensure training for all who need it.

• Manage and reconcile financial accounts using Banner, Excel, and QuickBooks. Responsible for reconciling, forecasting, and troubleshooting discrepancies in budget. Ensure proper auditing processes are in place and maintained.

• Supervise student office staff.

• Coordinate programmatic duties associated with the Behavioral Health Technician community engagement project and courses, including contact with current and prospective students, assisting with outreach, and providing administrative support to all program functions.

• Other duties as assigned.

Education and Experience Requirements:

Minimum Qualifications:

• Associate degree or combination of education and experience required.

Preferred Qualifications:

• Bachelor's degree preferred.

Documents Needed to Apply:

• Resume

• Cover Letter

• 3 Professional References

Southern Utah University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit https://www.suu.edu/nondiscrimination/.

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