This position will serve as an Administrative Assistant for Cornell Cooperative Extension Association of St. Lawrence County and will provide support primarily for the 21st Century Community Learning Centers Program with other programs assigned to meet the needs of the Association. Program area assignments may change based on Association needs and funding availability. This position will be responsible for the overall clerical support to the assigned programs and program areas; adhering to strict timeframes for reporting purposes and accountability; database management; supporting program area meetings; filing and organizing program materials; creating flyers and brochures; special projects, etc. This position will represent Cornell Cooperative Extension to the general public, community leaders and government officials in a professional manner. Will appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.

MPORTANT INFORMATION FOR APPLICANTS: PLEASE READ BEFORE APPLYING

All applicants must apply online by close of day on May 27, 2024 to be considered for this position. All applicants must complete an application online, which includes: cover letter, resume and three (3) references .

All External Applicants (including applicants currently employed by Cornell Cooperative Extension in Associations other than the Association advertising this career opportunity) must submit his/her application materials via the "APPLY" button located within this job posting.

All Internal Applicants (current employees working for the Association advertising this career opportunity) must apply online via his/her Workday account, which may be accessed here: http://workday.cornell.edu/.

Please contact Badra Rouhi, Association Finance and Personnel Manager at 315-379-9192 with questions.

POSITION DETAILS:

This position is a full-time non-exempt position - 100% FTE, 40 hours per week. The hourly rate is $21.00. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance, retirement, vacation, sick and personal leave.

POSITION INFORMATION:

Required Qualifications:

• High School Diploma or Equivalent Education.

• Experience relevant to the role of the position.

• Valid NYS Driver’s License and the ability to meet travel requirements associated with this position.

• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Preferred Qualifications:

• Associates Degree in Business or related field.

• Demonstrated ability to gain knowledge in subject matter information as it relates to program area responsibilities.

• Demonstrated ability to work effectively with co-workers, customers, volunteers, and community leaders.

• Demonstrated ability to work proactively as a part of a team as well as independently.

• Demonstrated ability to be adaptable and flexible to meet the needs of the program area and the Association.

• Demonstrated ability to think independently and anticipate needs for program support purposes.

• Demonstrated ability to communicate effectively using oral, written, and visual means.

• Demonstrated ability to maintain confidentiality when required.

• Demonstrated ability to relate to diverse audiences.

• Demonstrated ability to meet deadlines and work within strict timelines.

• Demonstrated high level of organizational skills.

• Demonstrated high level of computer skills, and familiarity with Microsoft Office programs as well as FileMaker and Photoshop.

• Demonstrated ability and familiarity with databases and database management.

• Demonstrated ability to handle multiple priorities simultaneously.

POSITION RESPONSIBILITIES:

Administrative Responsibilities:

Coordination/Operation - 95%

• Provide administrative assistance in coordination of educational program goals.

• Provide administrative support in the implementation of the program area budgets.

• Provide administrative assistance in the implementation of communication strategies.

• Provide support with all correspondence as needed (letters, meeting materials and agendas, etc.).

• Record minutes of required meetings and provide meeting materials as needed.

• Maintain program area files and information.

• Work with program educators to create program flyers, brochures, educational materials, and other special projects as needed.

• Take program registrations as required, track participant attendance, etc.

• Maintain staff training records and required staff paperwork.

• Provide support for Program Leader as needed (i.e., filing, copying, formatting correspondence).

• Purchase and organize supplies.

• Provide support for data entry and reporting as needed to comply with grant requirements.

• Perform other general office duties as needed/assigned.

• Maintain effective professional relationships with other agencies, businesses, and the public to promote efficient utilization of resources, prevent duplication or services, and support the mission and objective of the Association.

• Prepare and process deposits of cash and checks received by the Association and forward all deposit materials to the Finance Manager.

• In coordination with the Finance Manager, issue program related invoices.

• Perform other financial functions based on needs of Association. This may include preparation of Accounts Payable, payment vouchers, entry of Accounts Payable invoice information into the Acumatica accounting system and copying of grant-funded expense documents.

• Perform purchasing functions for the Association (i.e., seek out and compare prices; place orders with vendors for office, cleaning and teaching supplies; prepare purchase orders and vouchers and submit to Program Leader for approval; purchase food for programs and meetings).

Professional Improvement and Other Duties as Assigned - 5%

• In cooperation with Supervisor, Team Leader and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety - Applied to all duties and functions.

• Support the Association to maintain a safe working environment.

• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.

• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applied to all duties and functions.

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

• Aware of, and adheres to, established Cornell Cooperative Extension Association of St. Lawrence County policies, procedures and Cornell Cooperative Extension Skills for Success.

• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.

Job Title:

Association Admin Asst II

Level:

006

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jerilynn Cross

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. As provided in New York State County Law Article 5, Section 224, the independent county and regional extension service associations are locally operated under the direction of Cornell University as agent for the State of New York. County and regional extension service association employees are employed by their association to engage in educational work and are not employees of Cornell University. Look for us on the web at cce.cornell.edu/.