Under limited supervision, provides executive level, secretarial, administrative and business support to the Horn Point Lab Director, Assistant Director for Outreach and Development and Associate Lab Directors. Will handle matters of a highly confidential and sensitive nature. The position regularly interacts with all levels of university officials, state and local officials, the public, and all faculty and staff.

Oversees and coordinates all administrative matters for the Horn Point Laboratory. This employee regularly handles matters of a highly confidential or sensitive nature. Ensures compliance withUMCESandHPLadministrative procedures and policies, and ensuring all information passes through the appropriate offices. Provides information requiring comprehensive knowledge of institution policies, procedures and special situations. Primarily responsible for coordinating faculty appointments, promotions, reviews, and reappointments. Manages the Directors daily schedule. This includes planning travel and itineraries, developing agendas and meeting materials. The position will assist in areas related to job ads,FRAcontracts, appointment letters and student awards. Schedule, attend and record minutes of all faculty and administrative meetings. This includes making arrangements for meetings, notifying participants, coordinating details and ensuring that leadership is fully briefed on all matters. Assist with the planning and coordination of variousHPLevents. This includes annual events as well as public events.

Assists with making all necessary travel arrangements for the Lab Director, Assistant Director for Outreach and Development, and Faculty. Independently performs required administrative follow-up and record keeping. Processes all travel requests on all funding in accordance with university policies and sponsors requirements, regarding records, reports, controls, and conditions regarding the expenditure of funds. This position serves as the primary resource person for the interpretation and application of laws, rules, and regulations for travel transactions. This position coordinates the administration, accounting and reporting activities for allHPLFoundation accounts. Assists to ensure that transactions meet established Foundation andUMCESpolicies and procedures. Analyzes areas of expenditures and deposits, identifies problem areas, and recommends corrective action.