66254BRAuto req ID:66254BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Boston Business Title:Program CoordinatorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:4 or more years of experience. Higher education may count towards experience.

Additional Qualifications and Skills:Bachelor's Degree preferred.

Additional Information:The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Department:Diversity Inclusion and Community PartnershipPre-Employment Screening:Identity Schedule:35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pmJob Function:General Administration Position Description:The Biomedical Science Careers Program (BSCP) provides students of every race, ethnic background, gender and financial status with encouragement, support and guidance need for the successful pursuit of biomedical science and other science-related careers. BSCP programs are aimed at students, trainees and junior faculty.

This position is an integral part of the BSCP management team and will report to Assistant Director of Operations and Programming.

The program coordinator will:

• Manage execution and implementation of conferences/workshops/symposia/virtual programming, meetings and fundraising events.

• Responsible for updating, implementing and managing timelines for multiple conferences/programs.

• Develop, design and oversee production of program collateral, program books, guides. Oversee all materials and resources developed for BSCP website and distributed to program attendees and virtual participants.

• Manage and negotiate event logistics.

• Act as day-to-day liaison to the program manager of the New England Science Symposium (NESS).

• Work with AD to Identify and recruit speakers, panelists, advisors, planning committee members and mentors.

• Manage all communications, and logistics with speakers, panelists, advisors, planning committee members and advisors.

• Manage multiple committees and act as liaison with committee members in identifying advisors, panelists and resources for BSCP programming.

• Work directly with AD to plan and manage an annual calendar of events, activities and important program deadlines.

• Collaborate with BSCP management team to implement strategies to increase attendance at conferences/programs.

• Manage internal and external inquiries from faculty, mentors, academic institutions, biotechnology/pharmaceutical organizations, students/fellows and parents.

• Supervise co-op students and program volunteers.

• Work effectively within a culture inclusive of individuals with diverse backgrounds, styles, abilities, and motivations, and appreciate and leverage the capabilities, insights, and ideas of all individuals.

School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values (https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values)

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statementBenefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-AM1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.