66621BRAuto req ID:66621BRJob Code:403033 Staff Assistant III Department Office Location:USA - MA - Cambridge Business Title:Program Assistant, Growth LabSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications: A minimum of 2 years of demonstrated administrative work experience in an office environment. Internships will count toward experience requirement. Additional Qualifications and Skills:

• Possess good judgement, ability to handle confidential information with discretion. Strong attention to detail.

• Excellent communication and interpersonal skills, initiative, flexibility, and a positive, can-do attitude. Strong problem-solving skills.

• Demonstrated intermediate level experience with PowerPoint, Excel, email, and other software applications. Demonstrated ability to manage regular and unexpected deadlines.

• College graduate preferred.

Additional Information:

This is a fully benefits-eligible term appointment ending one year from date of hire with possibility of renewal.

Learn more about our work culture (https://www.hks.harvard.edu/more/about/leadership-administration/human-resources) and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range : $55,806 - $87,169

Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Department:Center for International DevelopmentPre-Employment Screening:Identity Job Function:General Administration Position Description:

The Program Assistant will provide support in the following areas:

Finance: supporting the Financial Analyst with the following (35%)

• Support processing payments to independent consultants and vendor invoices using B2P (Buy-to-Pay), reimbursements (using Concur), and other accounts payable and receivables, monitoring account balances and resolving any discrepancies.

• Support team travel arrangements: finalizing payment for hotel, flights, trains, etc. for both domestic and international trips using Egencia and other Harvard approved travel agencies.

• Coordinate the monthly upkeep of financial records and conduct monthly reconciliation and quarterly clearance of outstanding payable and receivables.

• Provide other support activities, as needed (such as assist with sponsored research administration, research data management).

  Program operations support: supporting the Program Manager and Program Director (40%)

• Support recruiting efforts by organizing applications, scheduling interviews, and preparing materials for interviews.

• Support outreach efforts on campus and beyond.

• Support with research fellows’ Peoplesoft paperwork and record keeping system.

• Support onboarding process for staff and fellows including all logistical aspects (computers, supplies, etc.).

• Support with general office administration: ordering snacks and office supplies, ensuring an organized workspace, etc.

  Sponsored research administration: provide support to Senior Sponsored Research Administrator (25%)

• Support record keeping for projects including contracts, DUAs, IRB and Data Safety records.

• Support with proofreading research proposal materials; and budget review.

• Support reviewing expenses for accurate allocation to projects.

  Other duties as assigned.

School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The Growth Lab has an immediate opening for a Program Assistant who reports and works closely with the Program Director and Financial Analyst. The successful candidate will perform a wide range of finance and administrative duties in support of the Lab’s research activities. As this candidate will interact with fellows, staff and faculty, superb communication skills are essential.

The Growth Lab is an academic research program housed at the Harvard Kennedy School (HKS). The lab consists of a dynamic, cross-disciplinary group of researchers that studies economic growth and structural change to understand the challenges and obstacles to economic development and growth of a place. We push the frontiers of economic growth and development policy research, collaborate with policymakers to design actions, and share our insights through teaching, tools and publications, in the pursuit of inclusive prosperity. The Growth Lab is a high-profile research program with a fast-paced environment and friendly and energetic staff and fellows. Commitment to Equity, Diversity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.

Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-NM1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.