66470BRAuto req ID:66470BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Boston Business Title:Faculty AssistantSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

What you'll need:

• 3 or more years of administrative, project management or related work experience preferred. Education may count towards years of experience.

Additional Qualifications and Skills:

Desirable Skills:

• Excellent writing and editing skills

• Scientific background preferred

• Bachelor's degree preferred

• Previous experience in a scientific research setting, entrepreneurial setting and/or education in Science or Engineering will be highly valued.

• Ability to work after regular hours on occasion is preferred.

• Attention to detail

• Effective communication (oral and written) skills

• Basic computer skills with ability to learn new programs as needed.

• Familiarity with Buy2Pay and other Harvard financial systems is a plus.

• Ability to function in an entrepreneurial setting is essential

• Knowledge of LaTeX software preferred

Additional Information:

Harvard is unable to provide visa sponsorship for this position.

Why you'll like working with us:

At the Wyss Institute, you’re a member of a supportive, dynamic community that is united by its shared goal of changing the world through groundbreaking technology development and commercialization. We encourage your professional growth and development through mentorship and tuition reimbursement to support continued learning, and more. We also support your physical, financial, and mental well-being through generous time off benefits, gym reimbursements, and other programs offered through Harvard. Our facility is located in a new, state-of-the-art life sciences building in the lively Fenway neighborhood, where you have access to multiple amenities including a roof top terrace with stunning views of Boston and proximity to numerous restaurants and cultural attractions. We value an inclusive and diverse workforce, and believe that our differences enrich the work environment for all.

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Department:Wyss InstitutePre-Employment Screening:Identity Schedule:Monday - Friday, 9am - 5pmJob Function:General Administration Position Description:

What you'll Do:

• Research, writing and editing support:

• Assist with drafting and editing, preparing, and/or submitting grant proposal, research reports, papers, letters of recommendation, and other research, communication and operational documents

• Help with library, journal literature research and summarize and organize findings

• Contribute to the preparation of patent and business development materials

• Grant, budgetary, financial, project, and reporting support:

• Process expense reports and reimbursements

• Work with internal team to support grant submissions

• Public and internal relations:

• Contribute to the drafting and preparation of presentation and public relations materials, including presentations, website materials, press releases, social media, and other documents

• Maintain laboratory website, Serve as primary administrative contact for Core Faculty Member and team

• Liaise between the Wyss, the Department of Systems Biology, and other stakeholders on all administrative matters to ensure needs are being met and are in compliance with Institute and University policy

• Employee onboarding and engagement:

• Provide support for the hiring, onboarding, off-boarding, and general training of group members

• Plan and execute lab cultural events, help maintain a positive and inclusive lab culture

• Record keeping:

• Maintain electronic and paper files and help establish and maintain complex lab database o Maintain and update PI CV

• Operational support:

• Order office and lab supplies

• Coordinate weekly lab meetings

• Assist with equipment purchasing and inventory for the Yin Lab.

• Events and travel:

• Manage calendar; coordinate travel

• Schedule conference rooms; provide audiovisual support; order catering

• Organize and coordinate twice semi-annual laboratory symposium

• Facilitate Institute and other group events/workshop organization

• Other duties as assigned

• Demonstrate a commitment to the Wyss Institute’s community values of courage, collaboration, innovation, impact, diversity, and respect through actions, interactions, and communications with others

School/Unit:Wyss Institute at Harvard University EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

About Us:

The Wyss Institute’s mission is to transform healthcare and the environment by emulating the way nature builds. We harness the imagination of academia and the focus of industry to translate ground-breaking technologies into commercial products that solve big problems. We support research that universities, companies, and venture capital firms don’t fund because they view it as too risky. We prefer to use the word “challenging,” and we love challenges. For more information discover our technologies (https://wyss.harvard.edu/technologies/) , catch up on our recent news (https://wyss.harvard.edu/news/) , or watch our latest videos (https://wyss.harvard.edu/multimedia/) .

About You:

You are a collaborative, impact-focused problem solver dedicated to providing administrative support as a part of a large research community. You are passionate about science and are excited by the prospect of joining Dr. Peng Yin, Core Faculty Member and his team to support the creation of breakthrough technologies that improve human health. You are looking for a position with opportunity for growth and development. You aim to provide stellar customer service in all your interactions and adapt easily to changing priorities in a fast-paced environment. You enjoy working with diverse groups of people across all levels of the organization.

About the Role:

We are seeking a talented individual to work as a Faculty Assistant at the Wyss Institute. Reporting to the Senior Administrative Services Manager and providing support to Core Faculty Member, Peng Yin, and his research team, you will be responsible for the administrative aspects of this dynamic, interdisciplinary team.

Commitment to Equity, Diversity, Inclusion, and Belonging:As a collaborative organization, we at the Wyss Institute know that great innovation happens when diverse perspectives come together to solve problems. As a result, we are committed to cultivating and preserving a culture of inclusion and connectedness both in and out of the lab. When recruiting for our team, we welcome the unique contributions that you will bring in terms of education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, and sexual orientation. We believe these differences in background, experience, and perspective enrich our work environment and are essential to our mission of solving complex problems through technology development and translationBenefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-EC1Work Format Details:This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.