Job Description

Job Summary

Responsible for administrative, clerical, and office activities that support volunteer programs. Performs a broad range of duties to support the facilitation of administrative workflow within the department. Supports multiple volunteer programs, staff members, and volunteers.

Primary Duties & Responsibilities

• Participates in administrative workflow, e.g., scheduling interviews and appointments, processing applications

• Staffs the front office, e.g., greeting, pointing the way, processing badges and uniforms

• Performs task-based roles, supporting the director, assoc. director, program administrators

• Engages in correspondence, calls, emails, data processing, supply orders, and badging

• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.

• Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

• Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and volunteer workforce and program planning and/or other department reports. May prepare summary of information or data.

• Distributes and disseminates information within the department and/or unit.

• Orders supplies and arranges for equipment maintenance.

• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

• Establishes and maintains an internal filing system.

• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG timecard editor within the department and or unit.

Qualifications

Education

HS Diploma/GED Required

Experience

Minimum of 2 years administrative or office experience required

Proficient use of Microsoft Office Suite

Very strong interpersonal skills

Keen attention to detail

Req ID : 3338

Working Title : Volunteer Services Senior Administrative Assistant

Department : Volunteer Services

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $25.55 - $38.33

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.