Job Description

Our employees make a difference every day by providing world-class healthcare. You can make a difference, too!

Beyond outstanding benefits and competitive salaries, we take pride in hiring the best and most hardworking employees. Our talented members reflect the culturally and ethnically diverse community we serve. We embrace a culture of passion and dedication at Cedars Sinai, and it’s part of the reason we’ve been named one of the top ten hospitals in America’s Best Hospitals by U.S. News & World Report.

Job Summary

The Senior Administrative Assistant performs a broad range of clerical, administrative, and general office activities to support the facilitation of administrative workflow within the department and/or unit. This role supports multiple Research Faculty Members the Children's Health Institute.

Primary Duties and Responsibilities:

• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.

• Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

• Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

• Distributes and disseminates information within the department and/or unit.

• Orders supplies and arranges for equipment maintenance.

• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

• Establishes and maintains an internal filing system.

• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG editor within the department and or unit.

• Responds timely, effectively and appropriately to deliverables.

• Identifies and responds appropriately to both internal and external customer needs utilizing available resources.

Qualifications

Education:

• High School Diploma/GED is required. Bachelor's degree is preferred.

Experience & Skills:

• Two (2) years of office and administrative experience required in a healthcare or academic setting is the minimum requirement.

• Time Management - Ability to handle multiple demands and/or manage complex and competing priorities. Ability to work within tight timeframes and meet strict deadlines. Ability to demonstrate time management and priority-setting skills.

• Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.).

• Ability to use discretion and maintain privacy, confidentiality or anonymity.

• Ability to type proficiently (60-75 wpm); edit material using Windows or comparable system.

• Familiarity with clinical and/or academic programs is highly desirable.

• Experienced in handling multiple tasks with short timelines, and must be able to prioritize assignments.

• Excellent time management and organizational skills.

• Must possess computer skills to include, but not limited to, Excel, Word, and Outlook.

Req ID : 4838

Working Title : Childrens Health Institute Senior Administrative Assistant

Department : Childrens Health Institute

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $26.32 - $39.48

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.