Aston Carter's client is seeking an Administrative Assistant to join their team! The Administrative Assistant will act act as a liason between customers and management, and be the main point of contact to customers and help maintain good relationships.

Key Responsibilities

• Ensure customer contract requirements are administered as applicable

• Ensure customer initiatives, special processes, data requests are fulfilled consistently, timely, and without impact to the daily work processes

• Serve as key contact with customer groups, including development and deployment of new or revised processes to meet customer goals and satisfaction

• Ensure client and company initiatives are deployed and requirements are fulfilled as requested

• Collaborate with team to maintain on time shipping

• Coordinate transportation/delivery of customers orders as required

• Update daily KPI volume to assist operations for better visibility on productivity

• Send customer daily dashboard and update customer with current operation status

• Generate customers invoices based on agreed schedule

• Audit invoice to ensure accuracy

• Meet with operations management to capture revenue for out of service scope work performed per customer request

• Update revenue accruals to help finance month end process

• Report on key support areas of account performance

• Develop/implement corrective action plans as necessary

• Coordinate with operational managers value-added services as required by customer

• Report department goals/metrics and assist with individual goals as necessary, to align with company, site and customer objectives

• Participate in on-site team meetings and account / site / customer committee meetings

• Monitor customer shipping status and call out any potential issues/delay

• Process receiving and shipping documents accurately and in timely manner

• Ensure that all records and reports for client activity are prepared on a timely basis and effectively maintained

• Review daily on hold inventory report and follow up with customers

• Identifies potential discrepancies in inventories and resolves.

• Coordinates and performs the taking of cycle count in accordance with the client’s requirements

• Track order and receiving accuracy on daily basis

• Conduct weekly audits to inbounds to ensure correct description, quantity and location match WMS records

Additional Skills & Qualifications

Must Haves:

• 1+ year administration experience (data-entry, filing, document review, reviewing & matching invoices to product, timesheet check-in & check-out)

• Excel and MS Outlook experience

Nice to Have:

• Direct 3rd party logistics experience

• Experience within a logistic environment (shipping & receiving of materials)

• Post secondary education in business or supply chain

• Previously worked with multiple departments

• Strong communication skills

Experience Level

Intermediate Level

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

La diversité, l’équité et l’inclusion

Chez Aston Carter, la diversité et l’inclusion constituent le pont vers l’équité et la réussite de notre personnel. La diversité, l’équité et l’inclusion (DE&I) sont ancrées dans notre culture par :

• L’embauche des talents diversifiés ;

• Le maintien d’un environnement inclusif par une autoréflexion permanente ;

• La mise en place d’une culture de soin, d’engagement, et de reconnaissance par des résultats concrets ;

• L’assurance des opportunités de croissance pour nos gens.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) pour connaître d’autres options d’accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.