What the position entails:

GeoVerra is currently seeking an Administrative Assistant to join our team in Calgary, AB reporting to the National Manager, Business Support. This is a great opportunity for someone looking for full-time work within a fast-paced organization. This position requires management of multiple requests and timelines while ensuring that deliverables are achieved. The ability to effectively communicate with all internal/external stakeholders is essential. This is a full time, permanent position, and will be located on-site in our Calgary Office.

What you will do:

• Assist with departmental/office projects by providing assistance to all departmental staff with project requirements, correspondence, etc. especially those outlined in the Business Support Matrix.

• Provide various administrative/clerical support to the office as assigned including reception 

• Review invoices for accuracy and support process for timely payment.

• Prepares, schedules and attends various department meetings.  Records and distributes minutes and create follow-up actions as required.

• Support our safety program with administration of department’s health and safety documentation (ie. KPI tracking) as required.

• Follows detailed administrative and procedural process that reduce redundancy, improve accuracy and efficiency, and achieve company objectives.

• Supports a positive working team atmosphere and professionalism.

• Identify appropriate training requirements for your role and participate in appropriate training.

• Ensure active communication processes and work activities for projects and services. 

• Assigned tasks may include: reception coverage, purchase supply orders, booking and arranging travel, word and document processing, boardroom/meeting bookings, responding to inquiries, liaison between field and office, time and expense review/submission, LEMs, etc.

  What you will bring:

• Post-Secondary education is an asset.

• 3+ years’ experience in Administration.

• Ability to identify issues as they arise and independently formulate and present solutions.

• Computer proficient in MS Outlook, Word, Excel, PowerPoint, MS Teams, and Adobe Acrobat Pro/BlueBeam is desirable.

• Extremely high level of discretion, confidentiality, tact and diplomacy.

• Interest in continuous learning, with the initiative and desire to take on evolving and more challenging demands.

• Ability to work effectively and competently with people at all levels in the organization; is a great team member. 

• Ability to work without supervision; effective time management and strong organizational skills.

• High attention to detail and accuracy required.

• Contribute on an on-going basis toward maintaining a safe working environment both for yourself and for those working with you or in your close vicinity. 

• Excellent written and verbal communication skills. 

• Ability to work to deadlines and see tasks through to completion.

• Adaptable and able to think outside the box.

  What we offer

• Competitive compensation

• Comprehensive benefits coverage, vacation, wellness days, and RRSP matching contributions

• Tools and services to support your mental wellness

• Work-life balance

• Growth and advancement opportunities

• Diverse projects and a fast-paced working environment

Please contact careers@geoverra.com if you have any questions about this role.

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