The Opportunity:

WSP is currently seeking an Administrative Assistant for our Bridges, Highways & Roads business line, based at our Burlington, Ontario office. Reporting to the Vice President Bridges, Highways & Roads Ontario, this position will be responsible for providing general secretarial, administrative and clerical support services to the Vice President and the broader group (as directed)

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging

• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.

• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.

• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.

• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.

• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

# WeAreWSP

What you can expect do here:

• Word processing a variety of general and confidential correspondence that include letters, memos, reports, minutes, transmittals, statistics, graphic and power point presentations, etc.,;

• Proofreading completed work to ensure accuracy of content, punctuation and spelling;

• Photocopying, scanning and distributing (emailing, faxing) correspondence on a timely basis as required;

• Recording, profiling and sorting correspondence using the Department’s document control system;

• Setting up and maintaining general and confidential files;

• Arranging for meetings with staff, external agencies, contractors, suppliers and consultants, which may include scheduling, booking conference rooms, arranging for audio-visual equipment, taking and distributing minutes;

• Assisting in replying to requests or enquiries directed to staff on own initiative by means of researching and compiling information requested;

• Forwarding e-mails to appropriate staff for action/information;

• Screening telephone calls to the office, answering general inquiries and redirecting others as appropriate;

• Assisting with the preparation of proposals/ correspondence by ensuring format, style, grammar and punctuation are compliant with industry standards;

• Provide support to project managers by providing review of report deliverables and coordination of submissions to clients;

• Prepare and assemble monthly reports for projects or department newsletter as required.

• Update and maintain various databases and spreadsheets.

• Provide support to Vice President, Directors and Project Managers by maintaining calendars, tracking ongoing commitments and making travel arrangements;

• Interfacing with other departments within WSP as needed and with the internal Bridges, Highways & Roads Management team;

• Represent Bridges, Highways & Roads as required at internal administrative functions;

• Other duties as assigned.

What you’ll bring to WSP:

• Post-secondary education in Administration or a related discipline from an accredited university or college;

• Minimum 3 - 5 years’ of related experience in office administration;

• Must be capable of working in a team environment;

• Demonstrated analytical and problem solving ability to effectively process correspondence and sensitive and confidential documents in a timely manner;

• Must be detail-oriented and possess well-developed organizational skills. Must also possess effective oral and written communication skills to exchange and verify information;

• Ability to handle several responsibilities at once under minimal supervision, to meet required deadlines, and produce high volume, quality work;

• Ability to plan and organize work to meet frequently changing priorities and deadlines. Uses initiative to improve administrative and office support services;

• Proficient in the use of current computer software applications and systems relevant to the work performed (i.e. MS Word, Excel, Access and PowerPoint and Internet/Intranet), SharePoint, GroupWise, Vision;

• Strong keyboarding skills are required and an excellent knowledge of grammar, punctuation and spelling;

• Sound working knowledge of standard office practices, procedures and equipment;

• Light physical effort and close visual attention to detail is required.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP :

• We value our people and our reputation

• We are locally dedicated with international scale

• We are future focused and challenge the status quo

• We foster collaboration in everything we do

• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (https://www.wsp.com/en-CA/careers/notice-to-staffing-agencies)