Assistant Director of Events and Summer Programs

Posting Number S01345JP

Department Events and Summer Programs

Job Summary

Reporting to the Associate Director of Events and Summer Programs, the Assistant Director will assist the team with responsibilities of coordination, promotion, and executing of major academic year events including Commencement, Family Weekend, Convocation, and Honors Day. While under the supervision of the Associate Director of Events, the Assistant Director of Events and Summer Programs will work directly with faculty in the responsibility of planning academic symposia, as well as campus-wide lectures and concerts.

Additionally, the Assistant Director will work with both the Associate Director of Events & Summer Programs as well as the Director of Campus Services to coordinate revenue-generating programs, which focus primarily on non-academic events such as sports camps, single-day meetings, multi-day conferences, memorials, weddings, receptions, and dinners by community organizations and professional associations. This work includes event budget preparation and analysis; summer student staff hiring, training, and supervision; program planning, registration, logistics, implementation and billing of year-round on- and off- campus events and programs, and assisting in managing the schedule of the events set-up team.

Benefits and Pay:

• Salary Range for this position is expected to be: Minimum $59,000- Maximum $62,300

• Health Plans (Effective on date of hire)

• Paid time off – Vacation, Personal, and 17 Holidays

• Vision and Dental Insurance

• Life Insurance and Disability Insurance

• $1,000 Employee Referral Program Bonus

• Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26 )

• Paid Parental Leave (After 1 year)

• Access to many of the College’s facilities including the gym and pool (Including household)

• Free fitness and wellness classes

• And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

  Education/Skills Requirements

Required:

• High School Diploma or GED equivalent

• Strong organizational and customer service skills

• Thoroughness in planning and execution to ensure no detail is overlooked.

• Precision in managing logistics and timelines.

• The ability to manage multiple projects simultaneously, and work well under pressure.

• Demonstrated excellent verbal and written communication skills are a must.

• Clear and concise communication with clients, vendors, and team members.

• Ability to anticipate and address potential issues before they arise.

• Quick and effective problem-solving in high-pressure situations.

• Ability to stay calm and composed in high-stress situations.

• Demonstrated computer proficiency in Microsoft Office Suite and the wiliness to learn other software as needed.

• A valid driver’s license and the ability to meet the requirements of the College’s Motor Vehicle Use Policy required.

Preferred:

• Bachelor’s degree

  Experience Requirements and/or Equivalents

Required:

• Minimum of two years of event planning experience, including budgeting, planning, and staffing events.

Preferred:

• Prior experience in event planning in an institutional setting

  Standard Work Days and Hours

• This position is full-time, year round working 8:30 am – 5:00 pm, Monday – Friday.

• Required to work throughout the summer, evenings, and/or weekend hours to support staff events and summer programs.

  About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category Full Time Year Round

FTE 1.00

Benefits Eligible Yes

Pay Type Salaried

Background Check Package Requirements Administrative Staff + MVR

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? Yes

Is a pre-placement physical required for this position? No

Posting Date 09/30/2024

Applications Accepted Until

Open Until Filled No

Type of Posting Internal/External

Special Instructions to Applicants

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions