Administrative Coordinator - Facilities

POSITION DETAILS

Reporting to the Administrative Manager in the Department of Facilities at Brooklyn College, the Administrative Coordinator will assist and provide support for department operations including maintenance requests and budget management.

In addition to the CUNY Title overview, responsibilities include but are not limited to:

• Coordinates the Facilities communication calendar, incoming work requests, emergency calls, and the distribution of information in both written and visual forms.

• Coordinates Archibus: update user lists, assist in tracking preventive maintenance measures, provide unbiased and accurate collection of data, defining problem types and routing them to the correct trades.

• Compiles and creates reports using spreadsheets and programming methods for management’s needs.

• Assists with creating content for online information platforms, such as campus updates, public service announcements, and instructional resources, as it relates to the Office of Facilities.

• Assists with maintaining departmental architectural archives and collections.

• Assists with department fiscal plans and budgets; assists in budget tracking, requisition processing, and invoice processing.

• Assists with creation of preventative maintenance requests, updating service level agreements based on industry standards and college metrics.

• Assists with time, leave, and payroll processing, as needed.

QUALIFICATIONS

• Bachelor’s degree required.

• Expertise in Excel, Power BI, and ADOBE suite preferred.

• Experience with Archibus or another IWMS system preferred.

• Knowledge of implementing preventive maintenance measures.

• Strong communication and interpersonal skills required.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• May supervise office staff and student workers.

• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$44,411 - $54,268; Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, please visit https://cuny.jobs/campus/brooklyn-college/jobs/ .

Applicants should provide a cover letter and resume in .doc or .pdf format.

CLOSING DATE

August 10, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28712

Location

Brooklyn College