Special Events Supervisor - 162349

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Special Events Supervisor - 162349

Salary

$71,276.89 - $81,968.42 Annually

Location

Brighton, CO

Job Type

Regular Full-time

Job Number

06599

Department

Parks and Open Space

Division

Special Events

Opening Date

07/03/2024

Closing Date

Continuous

Our Mission

At Adams County, our team members engage in top-notch opportunities to grow and expand their impact. We cultivate an inclusive and innovative culture where diversity matters! Diversity, Equity & Inclusion (DEI) is a core cultural competency at Adams County, and we actively seek and welcome applicants that bring diverse experiences and value inclusion.

Cultural Competencies/EEO

Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.

Position classification

Hybrid -- Job duties and expectations allow for onsite and remote work scheduled every week. Employees in this classification are regularly scheduled onsite one (1) to four (4) days per week based on the County needs and as determined by Department Director. Hybrid classified roles can be onsite more than the set minimum based on employee preference.

• Description

• Benefits

• Questions

What Success Looks Like In This Job

The Adams County Parks, Open Space & Cultural Arts Department is looking for a dynamic individual to join our team and assist in bringing the County’s Vision -Adams County is the most innovative and inclusive county in America for all families and businesses; and the Department’s Vision - To significantly enhance quality of life, enrich communities & INSPIRE! - to life. If selected, you will assist all planning, coordination, and management activities of the County’s special events for the Parks, Open Space & Cultural Arts Department. This includes but is not limited to providing support to various planning efforts for the department, assisting in the Adams County Fair and other Community events, liquor concessions, and all contracted events at the Adams County Riverdale Regional Park and other county facilities. If this sounds like a good fit, please continue reading!

Assist the Special Events Manager in all events, logistics for the County and the community. Recruit, retain and supervise all Beverage staff. Create schedules based off event set up and tear down needs. Maintain maintenance (cleaning) schedules for furniture and equipment. Supervise all beverage operations including meeting with clients to determine event needs, ordering product, and maintaining appropriate inventory levels. Financial management, including weekly deposits and budget control, while ensuring product and service standards are met and implementing and maintaining procedures for maximum operating efficiency. Coordinate with all food and beverage vendors for the annual Adams County Fair, ensuring proper licensing and fees are in accordance with Local and State laws.

Examples of Duties for Success

• Assist in the develop, coordination and direction of the organization and operational activist of the division.

• Assist in the planning, coordination and management of all activists and special events held at the Adams County Regional Park and other county events.

• Responsibilities include being listed on the liquor license as well as ensuring compliance with all liquor board hearings and requests.

• Participate in the selection of event services staff; provide or coordinate training; work with staff to correct deficiencies; implement discipline procedures.

• Assist in the development for the sponsorship program to ensure financial suitability of county events.

• Coordinate with Adams County Sheriff's Department to ensure bar and event staff comply with all State and Local beverage laws, service rules, and alcohol awareness standards.

• Monitor and manage budget for event services, including but not limited to: liquor service, table service, equipment needs, and staffing. Maintain budgeted beverage cost goal and implement cost increases as needed and as the market will allow.

• Order all beverages and maintain beverage inventory including revenue management. Produce and present financial reports to Special Events Manager weekly.

• Plan and implement cost control measures, systems, and policies to maximize sales and revenue.

• Responsible for maintaining records on large amounts of cash and accurately issuing banks and submitting deposits.

• Produce and present strategic plans for beverage service at all county produced events to maximize revenue growth while upholding all Local and State laws to ensure safe events for all patrons.

• Coordinate with all food and beverage vendors during the Adams County Fair by contracting, collecting payment, assisting in layout, gathering appropriate power and water needs, and ensuring all Local and State Health laws are being followed.

• Perform other related duties and responsibilities as required.

Supervisory Responsibilities:

• Exercises direct supervision over staff.

Qualifications for Success

• Possession of a TIPS Certificate and be a certified trainer.

• Possess a positive attitude and a passion for excellence and guest satisfaction.

• Communicate clearly and concisely, both orally and in writing.

• Be a problem-solver, self-starter, and resourceful individual who is able to work in a fast paced, multi-tasking, and hands on environment.

• Skill in anticipating needs and problems and providing viable solutions for individual events.

• Experience in the management of a bar or beverage service operation.

• Complete working knowledge of alcoholic and non-alcoholic beverages.

• Knowledge of business management principles and practices.

• Knowledge of basic accounting procedures.

• Knowledge of cost control procedures.

• Knowledge of administrative procedures.

• Knowledge of relevant computer applications.

• Knowledge of personnel management.

• Knowledge of conflict management techniques.

• Ability to prepare reports and general correspondence.

• Skill in establishing and maintaining effective working relationships with facility users, employees, security personnel, and the public; establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

• Willingness and Ability to work evenings, weekends, and holidays based on fairgrounds rental schedule.

More Qualifications for Success

Education and Training: A Bachelor's Degree in Business Administration, Event Management, or related field is preferred.

Experience: Requires a minimum of 3 years experience in large scale event and facilities event management.

License of Certificate:

• TIPs Certification required.

• Possession of or ability to obtain an appropriate valid driver’s license required.

  Background Check: Must pass a criminal background check.

  Other: Must pass liquor license background check and must be named as an officer on the liquor license.

Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!

Benefits You Expect:

• AFLAC Supplemental Medical Insurance

• Basic Term Life & Optional Term Life Insurance

• Deferred Compensation Plan

• Dental/Vision/Medical Plans

• Generous Vacation/Sick leave

• Long-Term Disability

• Retirement Plan

• Short-Term Disability

Plus some you might not expect:

• Employee Assistance Program

• Employee Fitness Center

• Employee Health Clinics

• Flexible Work Schedules

• Recreation Center Discounts

• Training & Tuition Reimbursement Programs

• Wellness programs

• Lactation friendly certified workplace

  01

  Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.

• Yes, I understand and agree

• Yes, I understand but disagree.

  02

  Do you possess 3 years experience in large scale event and facilities event management?

• Yes

• No

  03

  Do you possess a valid and current TIPs Certi?cation?

• Yes

• No

  04

  Do you currently possess or do you have the ability to obtain a valid Colorado driver's license?

• Yes

• No

  05

  What is the largest special event you have been responsible for and what was your role in that event. How many special events have you worked on in the last 3 years?

  06

  What has been your role and experience with sponsorships? Please describe how you have met your sponsorship goals at a recent job.

  07

  Describe your supervisory experience, how have you managed staff you are responsible for?

  Required Question

Agency

Adams County

Address

4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213

Website

http://www.adcogov.org/current-career-opportunities

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