You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!

You can make a difference here.

About Us

Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital.Learn more (https://www.billingsclinic.com/about-us/) about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits

We provide a comprehensive and competitive benefits package to all full-time employees (minimum of 24 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.Click here (https://www.billingsclinic.com/careers/employee-benefits/) for more information ordownload the Employee Benefits Guide (https://ncstoragemlbillings.blob.core.windows.net/public/2021%20Billings%20Clinic%20Staff%20Benefits%20Guide.pdf) .

Magnet: Commitment to Nursing Excellence

Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here (https://www.billingsclinic.com/campaign-landing-pages/magnet/) to learn more!

Pre-Employment Requirements

All new employees must complete several pre-employment requirements prior to starting. Click here (https://billingsclinic.csod.com/ats/careersite/search.aspx?site=15&c=billingsclinic) to learn more!

Scheduling & Technical Assistant (per diem) - Radiology - Bozeman

BOZEMAN RADIOLOGY - 7250 (BILLINGS CLINIC BOZEMAN AMBULATORY)

req8167

Shift: Day

Employment Status: Per Diem

Hours per Pay Period: 0.01 = per diem (Non-Exempt)

Starting Wage DOE

Under general supervision and according to established policies and procedures, is responsible for coordinating clerical and administrative support functions for the Medical Oncology department Managers, Clinical Coordinators and staff to include logs, records and manual maintenance, establishing essential records and databases, inputting data into computer for scheduling, charge entry, in-service time, statistical data, etc. Appropriately interacts with physicians, patients, family and staff. Supports unit activities to ensure smooth functioning of the area record and manual maintenance, and first line interactions regarding internal/external customer concerns.

Essential Job Functions

• Provides administrative and secretarial support to for Medical Oncology department including receiving and assisting visitors/callers, file and record management, telephones, meeting preparation and minutes, etc. Coordinates functions for identified department staff including physicians if applicable.

• Coordinating and maintaining appointment calendars.

• Develops and maintains records and files in an organized manner.

• Arranges meetings and preparing agendas, meeting notices and presentation materials.

• Attends and transcribes meeting minutes.

• May monitor allocation of expenses to appropriate cost centers.

• Obtains special services as needed.

• Appropriate supply maintenance and inventory.

• Site, material, and equipment preparation for events, meetings, educational offerings and presentations.

• Responsible for arrangement, typing, distribution and maintenance/revision of Billings Clinic policies and procedures.

• Coordinates with management staff to revise policies and procedures (department-specific and clinic-wide).

• May coordinate with and assist with travel arrangements.

• Maintain a detailed knowledge of the Medical Oncology information system’s functionality and structure. Understands the implications of the data and how the data is utilized.

• Utilizes computer system to maintain a variety of logs and information databases, input and retrieve statistical data, etc.

• Maintains department(s) databases, primary records, manuals, and reference materials.

• Participates in maintaining the integrity of the system data and equipment. System and equipment maintenance and data integrity for multiple system applications which may reside on more than one information system.

• Designs and produces correspondence, memorandums, documents, forms, newsletters, reports, metrics, and data graphs for various projects and programs based on needs identified by the staff and leadership for the department(s) and/or organization requiring independent judgment with minimal supervision.

• Communicates appropriately with internal/external customers to identify concerns and issues, identifies routing to appropriate resources, and follows up to ensure all matters requiring attention are addressed promptly and efficiently.

• Investigates and coordinates resolution of non-routine problems. Initiates appropriate follow-up to ensure that all matters requiring attention are addressed promptly and efficiently. Refers more complex problems to the Clinical Coordinators, Manager or Director as appropriate.

• May assist with work across departmental lines as needed to meet organizational needs.

• Acts as a resource to Billings Clinic Bozeman Leadership and Supervisory staff.

• May represent department in delegated committees and meetings.

• Identifies needs and sets goals for own growth and development; meets all mandatory system/departmental requirements.

• Maintains competency in all organizational, departmental and outside agency requirements relevant to job performance.

  Minimum Qualifications

Education

• High School or GED

Experience

• 2 years of progressive experience in coordinating activities and information/data maintenance preferably in a health care field. Prior experience must also have included interactive responsibilities with staff and public.

Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more atwww.billingsclinic.com/aboutus (https://www.billingsclinic.com/about-us/)

Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.