Property Janitorial & Maintenance

About the Organization Welcome to HRDC, where you'll find us working to improve our neighbors' lives by building a better community in Bozeman, Livingston and Southwest Montana. We invite you to become part of our HRDC family whether you need help or are able to provide help.We believe in building a better community through supporting our neighbors across Southwest Montana with nearly 50 different programming initiatives.We believe every life has value.HRDC exists to instill hope, develop resources, design solutions, and change lives.We envision a place where poverty has no impact because opportunity and quality of life are equally afforded to everyone.

EOE Statement HRDC does not discriminate against any person including customers, employees, and applicants for employment on the basis of race, religion, national origin, sex, age, physical or mental disability, gender identity, reprisal, and where applicable, marital status, familial or parental status, sexual orientation, political ideas and beliefs, level of English skills, if all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by HRDC, in the performance of contracts and the delivery of services or funding. Not all prohibited bases will apply to all programs and/or employment activities.

All are encouraged to apply. At HRDC IX , we value lived experience and nontraditional backgrounds. Studies have shown that women, nonbinary individuals, and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.

Open Date 9/3/2024

Full-Time/Part-Time Full-Time

Exempt/Non-Exempt Non-Exempt

Location Market Place

Description

If you are viewing this job listing from a job posting board (indeed, LinkedIn, etc.) and wish to apply for this position you MUST do so directly throughour website. If you apply through Indeed or LinkedIn, your application WILL NOT be complete and you will therefore not be considered for the position.

Job Opening Date: September 3, 2024

Anticipated Start Date: As soon as possible

Job Closing Date: Open until filled

Job Status: This position is full-time, regular-40 hours. HRDC also has a "Wellness Hours Policy" which encourages full-time staff to use up to 4 paid hours weekly to work on their wellness.

Wage: $22.00-$25.00/hour

Job Location: Bozeman & Belgrade, MT

General Summary of Purpose of this Position:

This is a responsible, hands-on position, performing cleaning services and assist with minor miscellaneous maintenance and repair tasks on buildings, grounds and property at assigned complexes. Conducts periodic inspections, performs preventative maintenance and responds to cleaning requests. Generally assists the Site Manager to ensure a well kept property.

Primary Job Duties and Responsibilities:

This position has the following duties and responsibilities. They are listed starting with the most important. The percentage at the end of each statement is an estimate of the percentage of time spent on each duty. This listing does not include minor duties which constitute less than 5% of the position’s time, unless such duties are significantly important or critical to the success of the position. Each of the duties listed below is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions).

1. Ensures the property physical condition is maintained in a clean and safe manner (50%)

• Responsible for daily cleaning of all assigned buildings’ common areas, lobbies and the exterior grounds. This includes, but is not limited to: laundry rooms, hallways, store rooms, porch/deck areas, stairways, sidewalks, parking lots, mechanical equipment, play areas, trash containers, and landscaping

• Performs pickup of loose trash and debris in the buildings and on the grounds

• Conduct scheduled cleaning for multiple properties

• Maintains an inventory of cleaning supplies and brooms/mops/vacuum

• Responsible for proper storage of any yard and garden equipment assigned to the rental complex

• Cleans halls, stairs, lobby, rooms, and kitchen daily

• Disposes of garbage

• Maintains a daily, weekly, monthly cleaning schedule

2. Coordinates services necessary to the cleaning of the RPM properties (40%)

• Notifies Supervisor of repairs needed & obtains authorization for repairs that exceed budgetary authority

• Participates in coordination & scheduling of repair and maintenance needed by licensed trades

• Assists with required cleaning of vacated units (unit turns)

• Assists in resident move-in/move-out inspections, coordinating with Site Manager to minimize the number of visits to the unit

3. Interacts and communicates with people representing a wide variety of professions and businesses (10%)

• Communicates both personally and impersonally through oral and written directives and memoranda

• Maintains spirit of cooperation and understanding among tenants; and work group members

• Handles requests for repairs and maintenance

• Maintains detailed work records and inspection reports per procedures

• Assists residents with routine problems

• Receives calls and responds to lock outs, accidents/emergencies per established procedures

• Assists in enforcing lease agreements and Residents Handbook terms and conditions

Knowledge Skills and Abilities:

Language Skills:

• Spanish speaking is preferred

• Read, write and speak basic English sentences

Mathematical/ Money Handling Skills:

• Basic counting skills

• Add, subtract, multiply, and divide simple numbers

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

• Ability to define problems, collect data, establish facts, and draw valid conclusions

Computer Skills:

• Words per Minute Computer Keyboard Required : basic keyboarding skills

• 10-Key Strokes per Minute Data Entry Required: basic entry level skills

Specialized Office Equipment:

• Other (Specify): Cell phone, pager, copier

Computer Software and Operating Systems

• Utilize computer spreadsheet (Excel) to input, format, and edit data and save, print, or transmit data

• Utilize computer word processing (Word) to input, format, and edit documents and save, print, or transmit documents

• Utilize internet/ e-mail to access, compose, send, retrieve, save, print, or transmit documents, or data files or electronic communication

• Operate personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data

• Utilizes proprietary, custom or online programs or data bases to input, format and edit data and save, print or transmit data. Specify Software: YARDI Property Management Software

Specialized Tools (Non-Computer):

• Operate carpet cleaner and other cleaning equipment

HRDC, professional or Governmental Policies and Regulations:

• State or Federal Regulations or Laws (List by Name): Montana Landlord and Tenant Act

• Agency Policies or Procedures (List by Name): HRDC policies and procedures, knowledge of property management objectives, policies, and procedures

• Specialized Professional or Industry Guidelines/Standards: Fair Housing Regulations

Drivers Licenses Required for Performing this Position:

• Montana Class D Driver License and appropriate insurance

Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:

• None

Other Required Knowledge, Skills or Abilities:

• Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups

• Ability work with minimal supervision and effectively manage work flow

• Ability to respond effectively to the most sensitive inquiries or complaints from residents

• Ability to work well with vendors and residents

• Shows initiative in keeping the assigned rental complex in good, clean appearance

• Ability to control maintenance and repair costs

• Ability to prepare and present clear and accurate records and reports in a timely manner

• Ability to handle difficult situations in a calm and professional manner

Essential Physical, Mental and Emotional Requirements of this position

The following physical, mental and emotional abilities are considered essential to perform the duties listed above:

• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear

• The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 80 pounds

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

• The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures

Education and Experience:

Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:

• Graduation from high school or GED required

Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:

• At least one year of experience in property cleaning or related fields is required

• Two years of experience in this field is preferred

• Experience in maintaining records and reports required

Section III - Supervision

Supervision Received:

• Works under general supervision of the Maintenance Coordinator that assigns and checks work

This position supervises the following position(s):

• Janitorial Staff

Section IV - Decisions

Impact of Decisions and Errors Made by Position:

• Decisions, final recommendations, and/or errors primarily affect this position but may directly affect the provision of timely, accurate and/or acceptable services to clients

Judgment Required to make decisions:

• Requires judgment to solve daytoday problems, but usually within established procedures, guidelines, and precedents

Exception Authority:

Section V - Financial Responsibility

• This position is accountable for the following company money, funds, and budgets: property operating maintenance expense budgets

• This position is authorized to sign the following documents and forms: Purchase orders up to $100

Section VI - Personal Contacts

• This position does not have the authority to authorize exceptions to program policy or procedure

The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the Duties and Responsibilities of the Position:

• Daily contact and interaction with tenants and co-workers

• Weekly contact and interaction with supervisor

Confidentiality:

• The incumbent may work with confidential data. Effect of disclosure confined to one program

Section VII - Working Conditions

The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:

• Weekly or more frequent exposure to angry clients

• Weekly or more frequent exposure to risk of cuts, burns, shock or other minor injuries (not requiring hospitalization)

• Weekly or more frequent exposure to animal bites or injuries caused by animals

• Weekly or more frequent exposure to unpleasant substances, odors or noises

• Weekly or more frequent requirement to work above ground level on ladder or scaffold

This position is currently accepting applications.