Position Summary:

The Assistant Inventory Agent maintains adequate stock of medical, surgical services supplies and related items by inventory computer system and visual inspections. Maintains Materials Management dictionary and bar code system. Must be able to fill in for the Inventory Agent as needed. Meets with hospital personal on purchasing procedures and guidelines to supply purchasing practices. Performs Supply Clerk duties as required.

Minimum Qualifications:

Required

• High School Diploma

• Previous experience in material management/inventory control

Preferred

• Two years of college courses

• Two years of purchasing experience in healthcare environment with emphasis on inventory control and medical terminology

Essential Job Functions:

In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.

• Generates orders based on the physical inventory counts and ensures availability of products.

• Assists in the control strategies to enhance distribution, minimize supply utilization, reduce inventory, and obsolescence.

• Receives supplies and equipment in the system and prepares receiving documents for approval through accounts payable.

• Accurately picks case carts for operating room surgeries based on physician preference cards.

Knowledge, Skills, and Abilities

• Demonstrates sound judgement, patience, and maintains a professional demeanor at all times.

• Ability to work in a busy and stressful environment.

• Strong interpersonal, verbal and written communication skills.

• Ability to work varied shifts.

• Computer applications, MS Office, EMR, internet applications and standard office equipment.

• Ability to analyze, organize and prioritize work while meeting multiple deadlines.

• Detail oriented, organizational skills and the ability to prioritize.

Physical Requirements

• Lifting, Pushing, and Pulling: Lift 30 pounds of weight (pick up supplies, move equipment, etc.) Carry equipment/supplies.

• Extended Hours: The role may involve working for extended periods, requiring sitting, walking, or standing for eight or more hours daily.

• Flexible Schedule: The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts

• On-Call Availability: On-call work may be required to respond promptly to organizational, patient, or employee needs

• Effective Communication: Proficient in effective communication, both in person and through various technologies

• Handling Challenging Situations: The role may involve dealing with upset individuals, requiring the ability to de-escalate situations and work effectively with frustrated patients, families, or employees

• Repetitive Tasks: Ability to perform repetitive tasks as needed to fulfill job responsibilities

Exposures

Tasks Include Potential Exposure: Job tasks may involve exposure to:

• Bloodborne pathogens, such as blood, bodily fluids, or tissues.

• Radiation in settings where medical imaging procedures are performed

• Various chemicals and medications used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances.

• Infectious diseases due to contact with patients in areas that may have contagious illnesses

The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified.

77312400 Materials Management (BHDH)