Sr. Secretary - Musical Arts

 

Bowling Green State University

 

Salary: $16.72 - $18.26 Hourly

 

Job Type: Full-Time

 

Division: Musical Arts Dean

 

Opening Date: 05/03/2024

 

Location: Main Campus (BG), OH

 

Job Number: BGSU00420

 

Department: Musical Arts Dean

 

Closing:

 

Summary

 

This position is responsible for the coordination of the daily operation in the college and department office. Specific duties assigned include schedule development, writing contracts for visiting guest artists, enrollment management, student progress reporting, and academic support of the department and chair of Music Performance Studies (MUSP). Requires multi-tasking of important duties and an organized person to handle same.

 

Essential Functions

 

• Support chair and assist faculty in Department of Music Performance Studies with administrative and academic functions.

• Develop course schedule development, and processing Independent Contract Agreements for guest artists and vendors.

• Use CSS PeopleSoft software to register students, assign instructors to classes, confirm registration, print rosters. Process schedule change and student record forms.

• Assist department chairs and associate dean with routine and non-routine administrative tasks, including but not limited to query reports, faculty evaluation forms, pre-requisite checks, student registrations, correspondence, departmental purchases, filing, and general clerical duties.

• Answer telephone and greet visitors.

• Provide requested information or materials, direct calls to appropriate individuals/areas and take messages.

• Compose and prepare typed copy using MS Office/Excel to produce correspondence, reports, and programs; proof copy and make corrections.

 

Minimum Qualifications

 

The following Experience is required:

 

• One year related experience required

 

The following Education is required:

 

• High school diploma or GED required

 

Additional Information

 

Knowledge, Skills, and Abilities:

 

• Knowledge of basic mathematical and reading skills

• Ability to carry out verbal and/or written instructions

• Ability to effectively communicate, verbally and written

• Detail-oriented and highly accurate

• Ability to work in changing environment

• Ability to work effectively in a team environment

• Ability to interact effectively with students, faculty, staff, and the public and to represent BGSU appropriately

• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query

• Ability to query, run reports and modify data in financial systems

• Ability to access and maintain document imaging systems, including scanning and filing documents

• Ability to operate computers and peripheral equipment such as printers

• Ability to draft office correspondence

 

Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by May 17, 2024.

 

Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans an