Location: Bowling Green, KY Category: Staff Posted On: Thu Jun 27 2024 Job Description:

Position Summary

The Payroll Manager oversees all aspects of payroll operations for WKU, including daily managerial, administrative support, and all payroll processes for the Payroll Office. This position plays a critical role in ensuring accurate and timely processing of payroll in accordance with relevant regulations, contracts, and policies, ensuring compliance with all federal, state, and local tax regulations, and providing excellent service to WKU employees.

The position provides oversight and supervision of payroll professionals and reports to the University Controller/Treasurer.

Primary Duties and Responsibilities

The following duties are customary for this position but are not to be construed as all-inclusive. Duties may be added, deleted and assigned based on management discretion and institutional needs.

• Lead and manage payroll professionals, providing guidance, support, and mentorship to ensure high performance in a collaborative and customer-focused work environment that prioritizes accuracy and efficiency.

• Oversee the day-to-day operations of the Payroll Office, including payroll processing, tax withholding, and payroll-related deductions.

• Prepare and submit federal, state, and local payroll reporting requirements, including W-2s, 941s, and other tax filings, accurately and on time. In addition, submit tax deposits for federal, state, and local withholdings.

• Ensure accurate calculation and distribution of salaries, wages, and other compensation for all WKU employees.

• Collaborate with human resources, information technology, and accounting teams to ensure accurate and timely processing of payroll updates including new hires, promotions, terminations, and changes to pay rates.

• Implement and maintain payroll policies, procedures, and controls to ensure compliance with federal, state, and local regulations.

• Manage accurate record-keeping, account reconciliation, and year-end closeout procedures.

• Collect and prepare state pension reporting requirements accurately and on time. In addition, submit remittances for state pension retirement plans.

• Communicate with employees and outside agencies concerning payroll and deduction matters.

• Calculate and process associated withholdings for tuition waiver benefit.

• Participate in periodic payroll systems improvement testing and implementation.

  Job Requirements:

• Bachelor's degree in accounting or related field

• At least three years of payroll experience

• Previous supervisory experience

  Additional Information:

Salary Range: $64,975 - $74,600

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.