Temporary Part-time Development Assistant, College of Media, Communication and Information

Requisition Number: 60357

Location: Boulder Colorado

Employment Type: Temporary Staff

Schedule: Part Time

Posting Close Date: 17-Nov-2024

Date Posted:

Job Summary

The College of Media, Communication and Information team and the Office of Advancement encourage applications for a temporary Development Assistant! Under the guidance of the Assistant Dean for Advancement, this position provides administrative support for a high-performing and collaborative advancement team.

This position will work on a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success. The division consciously allocates time and resources to diversity, equity, and inclusion. These efforts contribute directly to the division's core values and to advancing CU Boulder's mission through impactful fundraising and engagement results. As a team and as individuals, the Advancement Division commits to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in the CU Boulder community. Embracing the responsibility to lead and model helps promote the desired culture while supporting internal and external constituents. Accountability for the division's commitment to these values is established through specific individual and team goals that evaluate progress and growth.

What Your Key Responsibilities Will Be

Administrative Support

• Pick up, sort and distribute mail

• Draft and send routine correspondence, including mail merge correspondence.

• Initiate, schedule and coordinate internal and external meetings for the CMCI advancement team. Reserve rooms and facilities.

• Document and maintain records of Advancement procedures and processes.

• Maintain office equipment, resolve IT issues

• Collaborate with department communication teams, CU Boulder Alumni Association and other schools, colleges and units on Forever Buffs Network efforts.

• Serve as a liaison between the CMCI advancement team and various internal and external constituents. Research and gather information on various topics as necessary and expedite the flow of information to staff.

• Other administrative support duties as assigned.

• Proactively engage with the division's Administrative Team (A-Team) and attend scheduled meetings.

• Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory.

• Other duties as required.

Donor Database Management

• Master donor database (CU Ascend & Advancement Intelligence).

• Apply data from donor database to create requested reports, spreadsheets, mailing lists and donor correspondence

• Track and enter events and attendees into donor database. Enter contact reports for frontline fundraisers when requested.

• Manage entity record updates and work to ensure accurate data for CMCI constituents, correcting errors when identified.

• Update donor database with notes, strategic plans and tasks

• Assist other team members with using the donor database.

Gift Management

• Process donor checks and gifts.

• Work with CU Foundation, Gift Administration and appropriate internal parties to coordinate and complete all tasks related to funds, gifts and gift agreements. This includes requesting draft agreements, routing agreements for approval and following up, submitting new account forms, and advising the appropriate people of fund/gift details once completed.

• Identify, research and/or resolve issues or discrepancies regarding donations, fund transfers, and new gift funds.

• Enter and update proposals, links gifts to proposals, and manage modifications as needed.

• Run weekly acknowledgment report and review for errors (check unusual spelling/capitalization and names, fix any errors identified in Ascend), generate appropriate acknowledgments and work with dean's assistant to arrange signing

• Advise department chairs, center directors and special fund managers of new gifts on a monthly basis.

Event Support

• Provide event support and preparation as necessary.

What You Should Know

• This position is in a hybrid work situation; Thursdays will be worked on campus, and periodically, Wednesdays will be on-campus as well. Training will be on campus.

• This is a temporary, part-time position 24 hours per week, ideally worked over three eight-hour days, anticipated to last until mid-April 2025. This position has the ability to work during non-business hours.

What We Can Offer

The pay rate for this position is $25.00 - $30.00 per hour.

Benefits

Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave (https://www.colorado.edu/hr/leave#sick-89) .

Be Statements

Be engaged. Be impactful. Be Boulder.

What We Require

• Bachelor's degree or equivalent combination of education and experience may substitute.

• 1+ years of experience directly related to the work assignment.

What You Will Need

• Strong verbal and written communication skills.

• Strong attention to detail and accuracy in completing tasks.

• Sense of curiosity and the desire to find solutions to sophisticated problems.

• Strong customer service skills.

• Ability to navigate and manage various databases.

• Ability to manage multiple tasks simultaneously and adapt to changing priorities; ability to appropriately manage time and meet set timelines.

• Ability to embrace the shared values of the Office of Advancement.

• Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.

• Ability to operate independently; has a self-learner/self-starter attitude.

• Understanding of data compliance and integrity.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by November 17, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (http://colorado.edu/jobs) .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Temporary-Part-time-Development-Assistant-College-of-Media-Communication-and-Information/60357 (https://apptrkr.com/5788398)

Copyright 2024 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)

jeid-c29ddf947538af48a3cec6996d4555a0

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.