76022BRJob Posting Title:Executive Assistant -EAD/ChiefDepartment:Medicine-Hematology/OncologyAutoReqId:76022BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:AdministrationJob Posting Description:The Executive Assistant:

• Handles incoming issues and requests in a responsive and professional manner

• Utilizes relevant Hospital chains of command and reporting systems to effectively triage a range of matters. Able to de-escalate personnel situations

• Manages the Executive’s calendar

• Balances and plans reoccurring commitments

• Is able to rapidly make schedule adjustments as necessary to respond to Hospital operations and the Executive’s responsibilities

• Plans, prepares, and executes logistical and administrative requirements for meetings, interviews, seminars, conferences, and special events

• Prepares and circulates agendas, minutes, presentations, and other materials for Executive and participants as applicable; may take minutes as requested

• Anticipates and makes logistical and technological arrangements to ensure meetings execute seamlessly, and participant expectations are clear in advance

• Arranges external travel plans

• Monitors and maintains department recordkeeping systems

• Oversees input of information into computer databases and spreadsheets, monitors data validity and compiles, prints and distributes periodic reports and other information as needed

• Evaluates, recommends and implements changes or upgrades in systems as appropriate

• Monitors and reconciles budget reports and reconciles expenses

• Collects, organizes and prepares information required for assisting departmental administration in the preparation of annual budget, grant applications and other complex reports and documents for administrative, financial, clinical and/or research purposes

• Collects and compiles data from diverse sources, performs calculations, creates computer spreadsheets, graphs and charts, prepares analyses for supervisor's review

• Organizes and oversees provision of administrative support services

• Plans work schedules to ensure adequate coverage

• Monitors and ensures work is performed in conformance with established hospital and departmental policies and procedures

• Serves as liaison to support service departments to request and coordinate provision of needed services

• Drafts emails, creates and edits correspondence, prepares presentations, and drafts other communications

• Accurately creates and maintains files and records

• Interfaces with vendors and supports Executive’s business relationships

• Completes other projects as assigned

To qualify, you must have:

• Bachelors Degree or equivalent experience

• 3 years relevant experience in a complex, fast-paced environment

• Advanced platform presentation skills, interpersonal skills, as well as excellent written and verbal communication skills

• Advanced analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles

• Able to work with a high degree of independence from conception to completion, as well as part of a team

• Able to work under pressure and handle a wide variety of simultaneous activities and confidential matters with trust, confidence, and discretion

• Able to provide empathy in difficult interpersonal situations

• Able to prioritize, oversee, and manage projects

• Able to work with diverse internal and external constituencies spanning front-line staff to senior-level executives as well as a variety of external stakeholders

• Highly adaptive to new technologies and expert in all key Hospital administrative operating systems

• Able to take personal initiative

• Able to meet deadlines

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.

#LI-Hybrid

Office/Site Location:BostonRegular, Temporary, Per Diem:Regular Remote Eligibility :Part Remote/Hybrid