This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2278938 Job Summary/Basic Function:

To perform complex clerical, office administration, and public relations assignments; perform related work. This includes travel authorizations, p-card purchasing, assistance managing calendars, and executive administrative support. This new temporary position will help the College remain efficient and able to provide good customer service for all faculty, staff, and even students.

Department Overview:

HELPING CREATE THE FUTURE BOISE STATE

The College of Innovation and Design (CI+D) launches innovative ideas and programs that bring value and competitive advantage to our students and supports our community. Our programs focus on increasing access, affordability, employability, and interdisciplinary research.

Level Scope:

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions:

60% of Time the Administrative Assistant 2 must:

Coordinate administrative activities which require frequent contact with executives, the public, other agencies and campus officials. May attend meetings to relay and collect information.

Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents.

Exercise discretion and independence in applying policies and procedures

Responsible for the research, compilation, and organization of materials for administrators\' use in problem resolution.

Responsibility for financial record keeping including monitoring budgets, preparing financial transactions

Supervise student support staff or have leadwork responsibilities.

May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervise students and staff.

35% of Time the Administrative Assistant 2

Demonstrate flexibility and ability to prioritize multiple tasks

Create and maintain a welcoming, orderly environment for all visitors to the Dean\'s Office

Manage all travel requests and processes

Act as department travel delegate and process all travel requests

Make purchases with P-card as requested by employees

Maintain calendars for Dean and Associate Deans

Interest and enthusiasm for innovation and higher education

Assist with setup and hosting internal and external events

5% of Time

Perform other duties as assigned

Knowledge, Skills, Abilities:

Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems.

Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Minimum

Qualifications:

Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.

Experience: in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements. Score within the top 25 on exam.

Preferred Qualifications:

College degree and experience or 5 years experience in being an Administrative Assistant 2. Salary and Benefit

s:

Salary range is \$17.85 to \$22.00 per hour and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year\'s
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 9.27% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:

Resume, Cover Letter, and 3 professional references

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a