TECH RECORDS SPEC 2

Posting Begin Date: 2024/07/05

Posting End Date: 2024/07/19

Category: Clerical Data Entry

Work Type: Full Time

Location: Boise, ID, United States

Minimum Salary: 19.21

Maximum Salary: 0.00

Pay Rate Type: Hourly

Description

State of Idaho Opportunity

*Applications will be accepted through 4:59 PM MST on the posting end date.

The Idaho Department of Labor connects job seekers with employment opportunities, supports workers through career and life transitions, and administers state labor laws.

The Idaho Department of Labor has an exciting opportunity for a Technical Records Specialist 2 in our facilities division located in Boise. This position will provide facility and administrative support for Facility Services. We are seeking applicants who excel at attention to detail, enjoy a variety of tasks and are well-organized for multi-tasking and changing priorities quickly.

Previous SharePoint and Visio experience is preferred; ability to lift up to 50 pounds on a regular basis and possess a valid driver’s license.

This position will work Monday through Friday, from 7am to 4pm.

*Successful completion of a background check is required as a condition of employment.

For questions about this position, please contact Tom Coles ([email protected]).

To learn more about the Idaho Department of Labor, please visit our website at:www.labor.idaho.gov

Example of Duties:

• Assist with maintaining continuous business operations and facilities.

• Motorpool resource, assignment, maintenance and scheduling duties.

• Schedule and coordinate service contracts for various facility trades.

• Update/modify office floor plans.

• Assists in annual fixed asset inventory and audit control.

• Mailroom and postage meters.

• Report, track and monitor all vehicle and property insurance repairs and claims.

• Maintain inventory and purchase office supplies.

• Purchase items from state contracts, using both p-card and invoice payment methods.

• Assist with facility projects including office staff moves.

• Perform special reporting and research as needed.

• Prepare invoices for processing, validating contract balances and cost codes for accuracy.

• Update and enter information into SharePoint.

• Contract monitoring to ensure compliance.

Minimum Qualifications: You must possess all the minimum qualifications to pass the exam for this position. You must attach a resume, work history and reference to your application. Your work history and/or resume must clearly reflect how you meet the minimum qualifications. Failure to provide this information may disqualify you from being considered for this position.

Experience:

• Monitoring record systems to identify and correct errors. Typically met by one (1) year of experience (or more) monitoring records systems, identifying problems and correcting errors.

• Interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs. Typically met by at least one (1) year of work experience frequently required interpreting and applying a variety of difficult rules, regulations, or policies to determine compliance or eligibility and explaining decisions to others. Decisions are complex and can affect the social or economic well-being of others or will result in a service or action being denied.

• Entering and retrieving data using a computerized record system. Typically met by at least six (6) months of experience in a work setting where you were required to enter and retrieve data in a database records system or other computer records system.

• Dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations.Typically met by at least one (1) year of experience dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations which dealt with personal, sensitive, or confidential information such as eligibility requirements, health issues, or financial matters.

• Composing and proofreading business correspondence. Typically met by at least one (1) year of office experience which required composing ad proofreading a variety of business documents on a regular basis.

• Analyzing information and researching a variety of sources to identify and resolve problems or issues. Typically gained by one (1) year of experience performing extensive research and analysis of highly complex or technical material requiring in-depth program knowledge in order to determine if requirements were met and if they complied with established laws and/or policies. Research must have included contacting a variety of sources both inside and outside the organization to collect, obtain, and verify information and determine the appropriate course of action.

  Benefits :

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.