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Position Summary:

Florida Atlantic University is seeking an Award Administrator for the Department of Research - Boca Raton, FL.

Summary of Responsibilities:

• Award Administrator reports to the Associate Director of Award Services in the Office of Sponsored Programs.

• Serves as a member of the Award Services team.

• Oversees a portfolio of awards for specific assigned units/colleges.

• Facilitates the award review process and confirms the award information including budget and Scope of Work with the Principal Investigator and departmental research administrator prior to account set-up.

• Coordinates with the Contract Services team in the review and execution of contract awards to the University and the issuing of subawards.

• Conducts the initial compliance review of all New, Continuing, and Supplemental awards prior to award set-up and works with appropriate units in obtaining compliance approvals, i.e. Research Integrity, Export Control Office.

• Prepares the post-award worksheet (summary) for incoming funding and enters award information into FAU’s research administration system - Novelution.

• Assists faculty with the submission of technical reports to the sponsor when the sponsor requires the approval and submission by the Office of Sponsored Programs.

• Serves as liaison between faculty (principal investigators) and sponsor when requesting approvals by the sponsor for changes to sponsored projects.

• Provides guidance to Principal Investigators and Project Directors in the management of the sponsored project. Works with faculty in the submission of requests to the sponsor that require prior approvals, i.e. requests for no-cost extension, requests for changes to the budget or Scope of Work, change in key personnel, etc.

• Resolves routine and non-routine issues, including complex situations as they arise or recommends solutions. Must have the ability to seek resolution through various resources and provide proper guidance.

• Applies in depth understanding of federal regulations for sponsored awards including grants, contracts, and cooperative agreements.

• Utilizes knowledge to stay abreast of changes to federal regulations, sponsor rules and university policies.

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Minimum Qualifications:

Master’s degree from an accredited institution in an appropriate area of specialization and two years of research administration experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of grant or research administration experience required.

Experience working at a university or college managing sponsored awards (grants and contracts), required.

Salary:

$35.00 - $40.00 per hour.

College or Department:

DOR: Sponsored Programs Award Services

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, Part time between the hours of 8 a.m. - 5 p.m. Approximately 25 - 38 hours per week.

Application Deadline:

2024-11-19

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

Eligible for remote scheduling at the discretion of the supervisor.

This position involves research or research-related support.

Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMODATIONS:

Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.