Location: Binghamton, NY Category: Professional Posted On: Thu May 30 2024 Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: Commensurate with experience

The School of Pharmacy and Pharmaceutical Sciences at Binghamton University is seeking a senior staff assistant to support the Dean's Office. The ideal candidate is professional, organized, proactive and can adapt well to changing priorities in a fast-paced environment. The candidate must demonstrate the ability to manage and prioritize multiple tasks simultaneously, problem solve, maintain confidentiality, and work effectively as a team member. Attention to detail and outstanding verbal and written communications skills are essential.

Primary duties and responsibilities include:

• Provide Dean's Office coverage and administrative support including but not limited to providing reception in the Dean's Office; assisting visitors, students and faculty; and answering phones. As the first point of contact for the Dean's Office, maintain the highest level of professionalism and confidentiality

• Manage the Dean's calendar; respond to inquiries, emails and document requests; compose and process Dean's Office correspondence, mail, data and reports. Manage school-wide communications

• Provide direct administrative support to the Dean, including travel arrangements, itineraries and agendas, and complete travel reimbursements, while adhering to University guidelines

• Create, organize and maintain school-based data, records, presentations, minutes and documentation

• Handle purchasing for the Dean's Office/School, assist with expense reporting and managing Dean's Office budgets, including Binghamton University Foundation accounts

• Coordinate school events including, but not limited to, committee meetings, workshops, healthcare system visits, donor visits, accreditation activities and professional organizations

• Support candidate recruitment process and faculty promotion and tenure process

• Accurately input, manage and maintain information in the operational databases and systems of the school. Assist with course building

• Support the Pharmacy Leadership Team as needed in school initiatives, proposals, projects and new programs. Assist in updating and maintaining school's policy and procedure database

• Responsible for coordination and supervision of work-study students

• Provide support for administrative, HR, and operational functions of the school, including building use and events, receiving, and space management

• Maintain the ability to troubleshoot issues, identify and report errors and problems, and participate in the improvement of processes as necessary

  Job Requirements:

Visa sponsorship is not available for this position

• Bachelor's degree

• Minimum 3-5 years of administrative support experience, preferably in higher education

• Microsoft Office Suite proficiency, especially in Word, Excel and PowerPoint.

• Strong organization abilities

• Excellent oral and written communication skills

Preferred:

• Administrative support experience in higher education

  Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.