Job Description

The Administrative Assistant provides support for the Executive Director, Medical Group Operations, Operations Managers or physicians by performing clerical, administrative and general office activities to support the facilitation of administrative workflow within the department and/or unit. Will provide administrative support for all programmatic activities, including continuing education, patient education and scientific conferences.

Duties and Responsibilities:

• Provides administrative and general office support onsite for physicians by maintaining schedules, facilitating travel arrangements to conferences and maintains physicians’ CVs and bio-sketches. Maintains and tracks memberships in professional societies, processes all expense reimbursements.

• Provides administrative support to Senior Manager by updating and maintaining mailing lists of patients and referring physicians, answers telephones, files, makes copies, orders and maintains office supplies, logs all incoming checks, prepares bank deposits and performs the required aspects of accounts receivable.

• Assists Senior Manager and Program Coordinator with the implementation of programmatic activities including, CME Programs, Patient Events, and Scientific Conferences. Facilitates program mailings, including creating and distributing flyers, brochures, and invitations, assists in identifying and securing appropriate venues for meetings/conferences. Tracks event expenses, facilitates event registration, including payment processing, and maintains event files.

• Assisting with generating reports to the CHC CME Committee and scheduling CME Committee meetings. Conducts all annual reporting requirements for the California Medical Association/ Institute of Medical Quality for CME providers. Assists in developing and updating contents on the CHC website and assists with other programmatic activities as needed.

Qualifications

Education:

High school diploma/GED required. Associate degree/college diploma in Business, Accounting, Healthcare Administration, Communication preferred.

Experience:

One (1) year of administrative experience in a busy office environment required.

About Us

Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

About the Team

With a growing number of primary urgent and specialty care locations across Southern California, Cedars-Sinai’s medical network serves people near where they live. Delivering coordinated, compassionate healthcare you can join our network of clinicians and physicians to improve the healthcare people throughout Los Angeles and beyond.

Req ID : 4296

Working Title : Administrative Assistant - CA Heart Foundation

Department : CA Heart Foundation

Business Entity : Cedars-Sinai Medical Care Foundation

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $21.70 - $32.55

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.