Job Description

Position Title: Administrative Assistant I, II, or III - Operations (Chemical & Fertilizer Complex)

OPEN UNTIL FILLED

Department/Location: Operations/Beulah, ND

Company: Dakota Gasification Company

Position Purpose:

This position provides basic administrative and document control support to the Operations Section Managers; the Superintendent, Pipeline; Operations Shift Superintendents, Section Engineers, and Field Operations Supervisors.

Essential Functions:

• Provide administrative support to the Operations department, including tasks such as ordering all supplies for the Operations department (i.e. coffee, paper products, cleaning supplies, ear plugs, etc.) and distributing mail.

• Assist with filing Operator Qualification documentation and pipeline report forms to ensure the information is easily retrievable.

• Update, route for signatures, distribute and electronically file all Operations standard operating procedures, operations manuals, and Confined Space Vessel Entries.

• Assist with routing for signatures, distribute, and electronically file all Tech Reports and other relative documents, as needed, from Section Engineers and Process Safety engineering.

• Edit and distribute bi-weekly Boiler Maximum Achievable Control Technology (MACT) meeting minutes.

• Compile, edit and distribute Operations/Maintenance morning meeting minutes.

• Schedule meeting/conference rooms.

• Assist with creating shift transfers forms for all shift transfers, mid-pay, and board qualified upgrades; route for signatures and distribute accordingly.

• Assist with maintaining all updates for the Dakota Gasification Company (DGC) shift roster and distribute monthly.

• Print Equipment and Piping Labels as requested by field personnel.

• Assist with updating all plant-wide DGC forms and file electronically. Maintain electronic forms tracking system.

• Update and distribute various DGC shift schedules/cards and vacation schedule log sheets.

• Serve as back-up for other administrative assistants as needed.

Qualifications:

Administrative Assistant I:

• Two-year administrative assistant related program and 1 year of related administrative assistant experience; or

• High school diploma or equivalent (GED or HSED) and 3 years of related administrative assistant experience.

• Working knowledge of clerical and administrative functions.

Administrative Assistant II:

• Two-year administrative assistant related program and 3 years of related administrative assistant experience; or

• High school diploma or equivalent (GED or HSED) and 5 years of related administrative assistant experience.

• Working knowledge of clerical and administrative functions.

Administrative Assistant III:

• Two-year administrative assistant related program and 4 years of related administrative assistant experience; or

• High school diploma or equivalent (GED or HSED) and 6 years of related administrative assistant experience.

• Comprehensive knowledge of clerical and administrative functions.

Other Requirements:

• Excellent grammatical and interpersonal skills.

• Proficiency in personal computers and Microsoft Office including Outlook, Word, Excel, and Power Point.

• Good written and verbal communication skills.

• A valid driver’s license.

• Resume required.

• The above statements are intended to describe the general nature and level of work being performed in this job. This description is not intended to be an all-inclusive list of responsibilities, duties, and requirements for personnel in this position. The incumbent is responsible for performing all duties in a safe and efficient manner in compliance with safe work procedures and safety regulations. Prompt and regular attendance is a requirement of this position.

Typical Physical/Mental/Environmental Demands:

This position requires the ability to read, write, comprehend, analyze data and reports, conduct research, develop plans, procedures and goals and present information to others. Requires frequent sitting and use of keyboard/computer; occasional standing, walking, stooping, bending, kneeling, lifting, and carrying up to 25 pounds, and reaching above and below shoulder level. Requires good finger dexterity, ability to perform close work, good hearing, and vision, and ability to speak. Majority of work is spent indoors in an office environment. Occasionally exposed to dirt, dust, fumes, cold and heat.

Applicants interested in this opening should go to https: //www.dakotagas.com to apply. Employees must apply through Inside Basin, by clicking on a position and signing into the Infor Application.

Basin Electric is an Equal Employment Opportunity Employer regarding race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and veterans status.

Position Administrative Assistant I, II, or III - Operations (Chemical & Fertilizer Complex)

Category ADMINISTRATION

Employment Type EMPLOYEE

Location US:ND:BEULAH

Req ID 1815