Lehigh University Lehigh University is an affirmative action/equal opportunity employer and does not discriminate on the basis of age, color, disability, gender, gender identity, genetic information, marital status, national or ethnic origin, race, religion, sexual orientation, or veteran status. Lehigh University provides comprehensive benefits including partner benefits.

This position provides financial management as a member of the office of Facilities Services, Campus Planning and Projects (FSCPP), advising FSCPP AVP and Directors on all financial policies and procedures. The role includes management of the FSCPP financial infrastructure and operations; development and implementation of related administrative systems; preparation of monthly account analyses; and audit function as it relates to resource allocation through budget planning and administration. The role provides support to leadership in all strategic planning activities related to financial modeling, benchmarking, procurement, contracts, and resource allocation. This includes finances, people, technology and facilities. The Lehigh community takes seriously our commitment to antiracism and

The Principles of our Equitable Community. - https://www.lehigh.edu/inprv/pdfs/activepdfforms/PrinciplesEquitySheetv2_032212.pdf

Position Number: S88270

This position is a Grade: 10-40 with an approximate salary range of $65,290-$79,430 and is subject to change based on experience, skills and qualifications

Lehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits. Information can be found on our

website - https://hr.lehigh.edu/benefits

1. Directs and manages the business and accounting operations for operating budget/activity and capital budget/activity.

    

Reviews financial activities, analyzes financial information and prepares financial reports. Advises the AVP and Directors on financial policies and procedures; provides updates as necessary and manages changes to incorporate compliance into the FSCPP standard operating procedures. Notifies the AVP, Directors and Financial Managers of their account balances, budget and deficits, providing monthly reports with status updates. Serves as the FSCPP financial liaison to the University Financial Office as it relates to the day-to-day operation of the departments in FSCPP. Prepares proposals relating to major purchases and reviews and maintains maintenance contracts. Maintains a database of consultants and contractors and their prequalification status, and updates file information.

2. Manages the budget process and the accounting operations for FSCPP.

    

Prepares and coordinate the budgetary process through the Budget Office as it pertains to budget projections for salaries, revenue and expenses. Provide AVP and Directors with budget justifications, bookkeeping activities and cost management. Manages the annual budget process to ensure that the departments within FSCPP meet the university-wide timetable. Develops and submits the final budget numbers to the Budget Office and maintains historical records from year to year. Provides AVP and Directors with budget reports, budget dashboards and historical data in development of annual budget. Monitors and audits monthly transactions for budgetary and policy compliance.

3. Manages, supports and organizes the Work Order Central staff.

    

Monitors and manages workflow, including regular work and status reports. Responds to inquiries and resolves problems related to transactions; serves as liaison with other constituencies in the resolution of day-to-day operational issues. Troubleshoots operational problems and procedures, customer complaints, employee problems and vendor issues. Develops appropriate metrics and tracks progress.

4. Serves as the Human Resources Employment Coordinat r for the department; maintains, organizes and monitors personnel actions.

    

Processes and tracks payroll records. Completes budgetary allocations and tracks salary expenditures. Takes the lead on monitoring benefits, employment, compensation, and liability regulations to maintain compliance, including but not limited to multi-funding sources, merit, and termination. Manages the employment process within FSCPP through coordination of the hiring process with supervisors involving best hiring practices, financial oversight and recommendations within the budget resources, documentation of the search, system training involving record keeping and compliance.

5. Manages the financial component of Facilities work management system and departmental procurement processes.

    

Approves payment of major contract invoices (ABM, Brightview and PPL). Develops and supervises administrative systems for Facilities Services operations including systems for work order/job costing, inventory control in association with TMA. Assists Directors in managing major University service contracts (ABM and Brightview), including contracts associated with construction. Manages all department procurement processes, and serves as primary liaison with University Purchasing office. Develops policies and assures coordination between the contract process and the bookkeeping/accounting process and systems. Provides bookkeeping functions for periodic review and reconciliation of contractor applications for payment and support documentation and change orders. Follow up on discrepancies and follow up on billing.

6. Supervises Operation of Department Primary Warehouse

    

Directly supervises Inventory Control Technician and Assistant. Coordinates the interaction between the Warehouse and Facilities Services to ensure compliance with all policies, procedures, regulations, and best practices, regarding the acquisition, disposition, and disposal of inventory. Manages department inventory. When appropriate, coordinates with Auxiliary Services' Department of Surplus Property and Logistics. Coordinates physical inventory and determines inventory value for financial reporting. Reviews non-routine purchases. Reviews all purchases against the operating index.

Special Considerations

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's

Accommodations Specialist

This position has fiscal or financial responsibilities other than employee expense activity, such as processing or approving transactions; monitoring or preparing budgets; or generating income for University

The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor

Qualifications

Bachelor's Degree in Business Administration/Management or the equivalent combination of education and experience

Three to five years of related work experience

Ability to maintain a high level of accuracy

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the positi