Senior Manager, Project Management, East & Southern Africa

City/Country Location Details Bethesda, Maryland

Employment Status Full-Time Regular

Job Type Corporate

Job Title: Senior Manager, Project Management - Eastern & Southern Africa

Grade: P6

Department: USG Programs

Reports to: Associate Director/Director, Project Management

Position Overview

This position provides home office management, financial, and contractual oversight to U.S. Government-funded(USG) international development projects. The position is responsible for enabling projects to achieve quality programming and development outcomes and is part of a core team of Project Managers providing surge and capacity support to the portfolio with decision-making authority for one or more projects. As a project management team member this position provides support and collaborates with colleagues across DAI functional, operational, and technical units as needed.

SeniorManagers are responsible for a portfolio of projects with a total contract value of approximately $50 to $75 million. These values are for reference only. Final allocation of portfolios will be made on a case-by-case basis and aligned with individual’s professional experience and level of complexity of the portfolio.

This is afull-time position which requires authorization to work in the United States.

Responsibilities

Project Oversight

· Serves as the primary point of contact for theChief of Party(COP) and HO staff on technical, management, operational, and financial issues.

· Manages home office(HO) functions and relationships with project teams for one or more projects.

· Manages resources across these teams and encourages collaboration within broader directorate and geography.

· Makes timely decisions; escalates to appropriate decision-maker as needed.

· Keeps Senior Portfolio Director (SPDs) informed of key management or technical issues on the projects.

· Participates in management or technicalshort-term assignments. Executes authorities listed in the Schedule of Authorities (SOA).

· Mayserve as Acting Deputy Chief of Party (DCOP).

Mobilizing Technical Expertise

· Identifies home office technical experts that will serve as resources to theCOP and component leads on the project.

· With the support of the Recruitment team and field human resources teams, engages in project level recruitment in support ofshort- and long-term vacancies.

· Participates and provides support as necessary to the COP and field team during all strategic planning sessions.

· Reviews, supports, and edits (with COP) STTA deliverables as requested by field. 

· Contributes to cross-portfolio knowledge sharing and is responsible for promoting project through success stories, DAI website updates, hosting project brown bags, etc. 

· Contributes to cross-project learning withDAI’s technical Development Innovations team.

Quality Assurance

· Leads Quarterly Project Review (QPR) process.

· Responsible for following up on specific action items and/or taking measures for improvements as needed resulting from the Client Satisfaction Surveys (CSM) twice a year.

Risk Management

· Provides oversight of operational activities, such as mobilization and demobilization of staff, home office-based procurement, etc.

· Troubleshoots complex or cross-departmental problems.

· Ensures compliance with DAI policies and procedures and, in consultation withrelevant functional units, provides recommendations for best practices (in areas such as inventory management, insurance, record management, export control, etc.).

· Engageswith Human Resources and SPD personnel issues as needed.

· Participates in project start-up and closedown and may serve as Start-up or Close-down Manager or Team Leader as appropriate.

· Proactively identifies and analyzes areas of riskand advises project team on solutions and preventative measures. Ensures compliance with internal and external audit findings.

Contractual Compliance

· Ensures overall contract compliance with client and DAI rules, regulations, and procedures. 

· Resolves complex contractual issues with appropriate escalation and collaboration with Contracts and senior management.

· Manages preparation of budget realignments, contract modifications, and subcontract modifications.

· Ensures teammembers draft routine contractual documents using approved templates.

· Writes Statements of Work for subcontracts and serves as primary point of contact for all US based subcontractors and partners.

Financial Management

· Accountable for managing project financial performance targets (with COP); leads project financial reviews; analyzes and troubleshoots financial issues.

· Monitors and approves project non-billable costs; responsible for minimizing non-billable costs.

· Responsible for ensuring accuracy of project financial transactions and monthly project invoices.

· Reviews and approves home office payments (e.g., expense reports, vendor invoices).

· Monitors accuracy of project budget and provides analysis and solutions; understands financial structure of contract and advises COP and home office on profitability implications.

· Assists home office team and field with quarterly ETC projections and provides final ETC review.

Staff Management

· Supervises, trains and coaches Project Associates.

· Ensures COP receives DAI orientation and appropriate training.

· Ensures Project Associates/Specialists complete the required training as per the LearningPlan and have the skills and support to successfully carry out their SOWs. 

· Encourages learning and knowledge sharing across USG Programs.

· Conducts performance reviews and goal setting meetings for Associates.

Business Development

· Serves asproposal pricer for proposals in their portfolio or other portfolios as needed.

· Serves as a source ofcountry-specific information around client knowledge, partnering and local staffing.

Additional responsibilities as deemed necessary.

Qualifications & Skills

Minimum Requirements:

• Grade6: Minimum of 5 years of professional USG management experience, with at least3yearsmanagingUSAID-funded programs, and a college degree.Equivalent combinations of education and experience will be considered.

• Experience leading administrative, contractual, financial, and regulatory compliance in USG-funded contracts with an overall value of at least $50 million.

• Excellent andup-to-date knowledge of U.S. federal government regulations, policies, and procedures.

• Demonstrated experience supervisinghome office staff.

• Advancedproficiency in Microsoft Office, especially conducting quantitative analysis in Excel.

• Excellent written and oral communication skills with the ability to communicate information clearly and tailor communication style to diverse audiences.

• Able to build and maintain excellent working relationships with staff at all levels of the organization and external clients from diverse backgrounds.

• Able and willing to adjust work schedule, as needed, to support teams located in different time zones/countries.

• Able and willing to travel to any country where DAI currently operates or may wish to operate barring times when DAI Global Security has deemed travel unsafe.

• Project Managers are expected to take a minimum of one short-term assignment per year.

• Authorized to work inthe United States.

• Based in one of the following U.S. locations where DAI is registered: District of Columbia, California, Colorado, Florida, Georgia, Illinois, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas, Virginia, Washington.

Preferred, but not required:

• Professional proficiency in a second language (Spanish, French, Russian, or Arabic preferred).

• Master’s degree in a relevant area.

• Experience working in host countries.

• Experience with Enterprise Resource Planning (ERP) software and other data management systems.

Supervisory Requirements :

• May supervise one or more Project Associatesor Project Specialists.

Compensation & Benefits:

Thefull-time equivalent annual base salary for this U.S.-based position is expected to be between $94,780 to $111,506. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.

Eligible U.S. based employees will be able to enroll in medical, dental and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation & holidays), sick leave,and parental leave, as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches.All our positions are therefore subject to stringent vetting and reference checks.

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