Associate Specialist/Specialist, IT Finance & Procurement

City/Country Location Details Bethesda, Maryland

Employment Status

Job Type Corporate

Job Title : Associate Specialist/Specialist, IT Procurement & Finance

Department : DAI Technology – IT Procurement & Finance

Reports to: Principal Manager, IT Procurement & Finance

Work Location: Bethesda, Maryland; Serbia – Remote Position; or approved hybrid location

Position Overview:

The Associate Specialist/Specialist, IT Procurement will be an integral member of the DAI Technology Finance and Procurement Team as they manage DAI’s IT contracts and procurements in support of the office of the CIO. The candidate will work closely with the DAI Technology Finance and Procurement Team to ensure all contracts, vendors, and procurements are managed effectively and in line with DAI’s policies and procedures, as well as any client requirements.

The candidate must have experience working in a fast-paced environment and a demonstrated history of learning quickly and adapting to new challenges. This role interacts with multiple departments at DAI and requires excellent written and verbal communication skills. The Specialist must be able to manage processes, communicate well in written and verbal form, have an advanced level of experience using Microsoft Office 365 Suite.

This is a full-time, permanent position located either in the Serbia or the United States. This position requires the ability to work either in the Serbia or the United States without employer sponsorship.

Responsibilities:

IT Procurement & Finance

• Ticket management for IT Procurements, following established procedures for triage and response. Escalate issues as appropriate.

• Monitor the IT Finance & Procurement team inbox, ensuring responses are made in a timely manner and escalating issues if required.

• Manage the Corporate IT Procurement Card account reconciliation and reporting.

• Manage the reconciliation DAI’s Amazon Business Account and associated reconciliation process.

• For all applicable account reconciliation and reporting ensure that all necessary documentation is on file, and reconciliations are completed accurately and in a timely manner, working with vendors and internal clients as needed.

• Support the effort and plan to work towards moving all DAI Technology P-card purchases to DAI’s accounting and management system (currently Oracle EBS, future SAP).

• Assist in creating, requesting, and/or preparing allocation reports for allocating software costs to DAI’s projects.

• Responding to allocation-related inquiries in a timely manner.

• Create, update, and maintain corporate IT hardware and service requisitions.

• Update and maintain the IT Contracts management database in a timely manner.

• Function as a liaison between IT and vendors, as needed, for all software, hardware, services, and renewals.

• Work with Help Desk on a regular basis to ensure inventory is adequate and maintained.

• As appropriate, recommend ways to improve IT procurement processes, and support the implementation of process improvements.

Other Responsibilities

• Manage the web accounts for the team and ensure passwords are maintained in DAI’s password management tool.

Qualifications & Skills:

Minimum Requirements:

• Grade 4: More than 2 years of relevant professional experience and a college degree. Equivalent combinations of education and experience will be considered.

• Grade 5: Minimum of 4 years of relevant professional experience and a college degree. Equivalent combinations of education and experience will be considered.

• Demonstrated understanding of Information Technology.

• Demonstrated understanding of procurement processes, particularly IT procurement.

• Professional proficiency in MS Office suite.

• Highly proficient in Excel with the ability to utilize moderately complex formulas, pivot tables, charts, etc.

• Excellent attention to detail.

• Self-directed with strong organizational skills and the ability to prioritize multiple tasks/competing deadlines simultaneously.

• Able to work as part of a decentralized team with minimal oversight.

• Able to handle confidential and/or sensitive information with discretion.

• Excellent written and oral communication skills in English, with the ability to communicate clearly and professionally with internal and external clients, and tailor communication style to diverse audiences.

• Able to build and maintain excellent working relationships with staff at all levels of the organization and external clients from diverse backgrounds.

• Able and willing to adjust work schedule, if needed, to support teams located in different time zones/countries.

• Familiarity with the importance of diversity and inclusion, and able to work effectively within a culturally diverse environment.

• Authorized to work in either Serbia or the United States without employer sponsorship. Applicants must specify their work country on their application.

• For US-Based applicants you must be located in one of the following states where DAI is registered: District of Columbia, California, Colorado, Florida, Georgia, Illinois, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas, Virginia, Washington.

Preferred, but not required:

• Experience with SharePoint.

• Experience with PowerBi or similar data analytics software.

• US Government Procurement Experience & Knowledge of FAR

• Strong problem-solving, analytical, communication, and technical skills

• Proactive and able to work effectively in a team environment

Working Hours:

• Serbia: work hours are expected to be 2 p.m. to 10 p.m. CET.

• United States: work hours are expected to be 9 a.m. to 5:30 p.m. EST.

Compensation & Benefits:

Associate Specialist (P4): For employees working the United States, the full-time equivalent annual base salary for this position is expected to be between $71,667 - $77,991.

Specialist (P5) : For employees working in the United States, the full-time equivalent annual base salary for this position is expected to be between $82,417 - $96,962.

Salary for part-time employees will be prorated based on actual hours worked. Actual offers will be based on several factors including, but not limited to, qualifications, relevant education, experience, skills, seniority, performance, and business or organizational needs.

Eligible U.S. based employees, will be able to enroll in medical, dental and vision insurance, plus a 401(k)-retirement plan with a company match. Additionally, employees will be eligible for company-paid annual leave (vacation & holidays), sick leave, parental leave; as well as short- and long-term disability coverage. Detailed information will be provided at the time a formal offer is extended.

For employees working outside of the United States, compensation and benefits will vary based on location.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

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