Description

We are seeking an Executive Assistant to join our healthcare team based in BERWYN, Pennsylvania. You will be responsible for a variety of administrative tasks, including managing calendars, arranging travel, and handling expenses. This role offers a contract to permanent employment opportunity and is fully on-site. It's a highly active role that requires excellent organization skills, the ability to manage multiple tasks, and a strong team-oriented mindset.

Responsibilities:

• Manage and organize multiple calendars for top executives, ensuring all appointments and meetings are accurately scheduled and conflicts are resolved promptly.

• Coordinate travel arrangements both domestically and internationally for the CFO and President, including flight bookings, accommodations, and transportation.

• Handle expense reports using Concur Expense, ensuring all receipts are tracked and expenses are submitted in a timely manner.

• Assist in setting up meetings, including internal team meetings and external client/vendor meetings.

• Answer inbound calls professionally and respond to inquiries in a timely manner.

• Provide support in a high-energy team environment, stepping in to assist colleagues when necessary.

• Use Microsoft Office Suites effectively to create and manage documents, spreadsheets, and presentations.

• Book travel arrangements and handle other logistics as needed.

• Maintain a fast-paced office environment.

Requirements • Minimum of 2 years of experience as an Executive Assistant within the Healthcare/NHS industry

• Proficient in Calendar Management to organize and schedule appointments and meetings

• Advanced knowledge of Microsoft Office Suites for document creation, data management, presentations and communications

• Experience with Concur Expense for managing and reporting expenses

• Ability to handle and respond to inquiries professionally and promptly

• Experience in answering inbound calls and providing necessary assistance or information

• Proven track record in arranging travel for executives including flight, hotel, and transportation bookings

• Skills in booking travel arrangements efficiently and cost-effectively

• Strong written and verbal communication skills

• Excellent organizational and multitasking abilities

• Detail-oriented with a high level of accuracy in work

• Ability to maintain confidentiality and handle sensitive information with discretion.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .