Fiscal Specialist 1

Apply now (https://secure.dc4.pageuppeople.com/apply/793/gateway/default.aspx?c=apply&lJobID=501821&lJobSourceTypeID=796&sLanguage=en-us) Work type: Permanent Full Time

Location: Bellingham, WA

Categories: Enrollment & Student Services

Position TitleFiscal Specialist 1

About the UniversityWestern Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.

About the DepartmentUniversity Residences supportsWestern's mission (https://president.wwu.edu/mission-strategic-plan) , which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

About the Position

The University Residences Housing Business Fiscal Specialist position is responsible for tracking expenses and the delinquent process; managing Meal Plans in StarRez and Transact. With general direction, this position will be responsible for approving P-Cards for the 10+ student hall treasurers. This position will also audit the department's website for accuracy. This position reports to a Fiscal Analyst 3. This position will be required to work on campus.

Responsibilities:

Administrative Duties – 20%

• Cover front window, telephone, and office group email.

• Opening, sorting, and delivering mail.

• Update/revise various forms, documents, manuals.

• Maintain area records - preparation and retrieval of archival documents.

• Filing, organizing, and other various duties.

  Fiscal Duties – 40%

• Tracking expenses & delinquency process - $1.9mm.

• Prepare and maintain housing and dining financial statements.

• Prepare receivable invoices - $400k to $500 weekly.

• Manage meal plans in StarRez and Transact.

• Analyze students’ records and accounts.

• Process credits/charges to student WWU (Western Washington University) accounts.

• Aid students with questions about their account.

• Approve P-Cards for various Hall events 0 $10k yearly.

• Interpret, advise, and implement institution policies and procedures related to the program.

• Be a policy resource for RDs (Resident Director) and RAs (Resident Assistants).

• Provide training for the new card users.

• Prepare, review, monitor Hall staff budgets – $10k yearly.

• Maintain P-Card user log.

• Run monthly financial reports.

• Release deposits - $625k yearly.

• Assist Fiscal Analyst with various accounting projects as needed to support H&D operations - $55mm yearly revenue.

  Communications – 25%

• Regularly Audit website and recommend edits.

• Regularly, Monitor and review social media content, keep Director appraised of communications.

• Initiate (bulk) communications in StarRez.

• Create and manage timelines for communications.

• Create flyers, posters, and external communications.

  Supervisor Duties – 10%

• Supervise two work study students.

• Maintain Team Staff / Student work schedules.

  Other Duties as needed – 5%

Required Qualifications• Three years of fiscal record keeping experience or equivalent education/experience.

• Two years of demonstrated excellent customer service work, including both written and verbal communication skills.

• Experience working with students and families in a higher education setting.

• Proficient in MS Office Suite (Word, Excels an, PowerPoint, Publisher, Outlook, Access, etc.).

• Demonstrated ability to meet timelines, attention to detail, accuracy, and ability to self-check work.

• Ability to work under pressure, prioritize deadlines and shift between projects quickly.

• Ability to work collaboratively in a small team environment.

• Demonstrated multicultural competence in working with and understanding the perspectives of diverse groups of people.

• Demonstrated experience navigating websites and a variety of social media platforms

Preferred Qualifications

• Familiarity with campus housing in a university setting.

• Supervisory experience, especially with student staff.

• Experience giving presentations or training.

• Ability to work autonomously and self-starter.

• Experience working in Transact, StarRez, Banner, and Millennium software.

Conditions of EmploymentAll employees must comply with our Immunization policies, includingProof of Rubeola Measles Immunity (https://policy.wwu.edu/POL-U1300.01-Requiring-Proof-Of-Rubeola-Measles-Immunity) within 60-days of hire. Please reach out toHR@wwu.eduif you need information regarding medical or religious exemption and applicable accommodations.

Salary

$3,691 - $4,938/month depending on qualifications and experience.

Benefits InformationBenefits Overview for Classified Positions (https://hr.wwu.edu/files/2022-01/Benefits%20-%20Classified%20Staff%20%281%29.pdf)

Bargaining UnitThis position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.

Application Instructions

Application materials (resume and cover letter) should address your experience related to the position responsibilities and the required and preferred qualifications.

Closing Date NotesPosition closes July 12, 2024.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation (https://policy.wwu.edu/POL-U1600.02-Ensuring-Equal-Opportunity-and-Prohibiting-Discrimination-and-Retaliation) . Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services (https://hr.wwu.edu/workplace-accommodation) , 360.650.3303 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services atvpsa.office@wwu.edu. The report can be found at:Annual Security and Fire Safety Report (https://vpess.wwu.edu/files/docs/ASRCleryreport.pdf) .

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes asexual misconduct background check (https://hr.wwu.edu/sexual-misconduct-background-checks) .

Job no: 501821

Advertised: Jul 05 2024 07:00 Pacific Daylight Time

Applications close: Jul 12 2024 23:55 Pacific Daylight Time