Description

Finance & Global Business Services is seeking an experienced and proactive Executive Assistant to provide high-level support to a Vice President in our Worldwide Operations Finance group. This is an exciting opportunity to partner with a long-time Amazonian and take on new challenges and responsibilities to further your professional development.

In this role, you will be responsible for keeping the organization's leader and team organized, informed, and on task through meticulous calendar management, scheduling, and collaboration with other Executive Assistants. You will have strong business acumen, the ability to proactively anticipate needs, and drive continuous improvements, while maintaining a high degree of professionalism, integrity, and discretion in handling confidential information.

As part of a fun and highly collaborative team, you will be comfortable working independently as well as actively engaging in shaping and nurturing our team culture. You will be an experienced and proactive planner with exceptional verbal and written communication skills, the agility to switch gears at a moment's notice, and the capability to complete a high volume of tasks with minimal guidance in a fast-paced, goal-focused environment.

Key responsibilities include attention to detail, meeting tight deadlines, efficient organizational skills, and the ability to react with appropriate urgency to situations that require a quick turnaround. You will possess the capability to complete complex tasks and projects quickly and independently, take effective action without knowing the whole picture, and has the desire to build a trusting, long-term partnership with the VP and their senior leadership team.

Key job responsibilities

• Own complex calendar and scheduling

• Own domestic and international travel

• Manage expense report coordination and submission

• Develop, organize, execute, and assist with team activities (Staff meetings; All-Team meetings; Off-Sites; and team social events/recognition

• Track and help drive completion of key deliverables and follow up on outstanding items

• Work closely with the leadership team and our business partners

• Partner with other Assistants throughout the team and across the company

About the team

Team Culture

Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.

Work/Life Balance

Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.

Mentorship and Career Growth

Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

Basic Qualifications

• 8+ years of senior level leadership support experience

• Experience with C-level executive calendar management

• Experience with Microsoft Office products and applications

• High school or equivalent diploma

• Experience as an Executive Assistant

Preferred Qualifications

• Experience working with large global teams

• Experience effectively managing a substantial and time-sensitive workload

• Experience managing teams

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $88,800/year in our lowest geographic market up to $176,000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.